LOVINGTON MUNICIPAL SCHOOLS
JOB DESCRIPTION
Position: School Secretary
Primary Purpose: The job of School Secretary/Receptionist is for the purpose/s of providing secretarial and administrative support to the Administration; communicating information to students, parents, staff, and/or other districts; ensuring compliance with financial, legal and administrative requirements; and supporting the broad array of services provided to students, parents, instructional, and support employees.
Qualifications:
- High School Diploma or G.E.D.
- Ability to operate computer programs, office machinery, such as a fax machine and scanner/copier.
- Previous work experience in an office setting.
- A genuine willingness to accept other jobs/responsibilities as deemed necessary by the supervisor or the Board.
Essential Duties and Responsibilities:
- Demonstrate and engage in ethical behavior.
- Project an overall concern for personal appearance as it relates to job performance.
- Work cooperatively with colleagues, supervisors and administrators.
- Follow district policies, administrative rules, and government regulations.
- Maintain behavior appropriate to performing and accomplishing assigned duties.
- Know or ability to obtain knowledge to successfully complete assigned work.
- Contribute to the welfare and effectiveness of the office by adhering to high ethical standards of performance and interpersonal relationships.
- Ability to work under pressure and constant interruptions.
- Ability to coordinate with school and district employees.
- Ability to meet deadlines and due dates.
- Administers first aid and prescription medications to students for the purpose of providing emergency or necessary care in accordance with district, state and federal requirements. Essential Functions
- Assists other personnel for the purpose of supporting them in the completion of their work activities.
- Collects fees and/or funds from student events (e.g. field trips, uniforms, ticket sales, yearbooks, dances, fundraisers, student fee money, etc.) for the purpose of ensuring the accuracy and timely completion of transactions.
- Compiles data from a variety of sources (e.g. calendars, meetings, etc.) for the purpose of complying with financial, legal and/or administrative requirements.
- Coordinates a variety of programs and/or activities for the purpose of ensuring availability of facilities and/or equipment and delivering services in conformance to established guidelines.
- Evaluates situations (e.g. involving other staff, students, parents, the public, police, probation department, etc.) for the purpose of taking appropriate action and/or directing to appropriate personnel for resolutions.
- Greets all incoming visitors for the purpose of ensuring that guests sign in/out as required.
- Maintains a variety of computerized and manual records, files, and department databases (e.g. information packets, rosters/listings, calendars, outstanding supply orders, etc.) for the purpose of documenting activities, providing reliable information and complying with district, state and federal requirements.
- Maintains inventory of supplies and materials (e.g. forms, office supplies, etc.) for the purpose of ensuring items’ availability.
- Monitors assigned department/program activities (e.g. purchase orders, office machine operations, etc.) for the purpose of ensuring completion in compliance with established financial, legal and/or administrative requirements.
- Orients new campus personnel regarding appropriate school and district practices (e.g. directions, building procedures, etc.) for the purpose of effectively assimilating new personnel into campus operations.
- Performs record keeping and general clerical functions (e.g. scheduling, copying, faxing, mailings, etc.) for the purpose of providing information and/or materials as needed.
- Prepares a wide variety of reports and written materials (e.g. correspondence, agendas, minutes, newsletters, Parent Handbooks, bulletins, programs, financial statements, annual reports, master calendar, etc.) for the purpose of documenting activities, providing written reference, and/or conveying information in accordance with district, state, federal and/or administrative requirements.
- Prepares written materials (e.g. correspondence, agendas, minutes, newsletter, Parent Handbook, bulletins, reports, bank deposits, receipts, etc.) for the purpose of documenting activities, providing written reference and/or conveying information.
- Processes a variety of fiscal information (e.g. incoming invoices, purchase orders/requisitions, refund requests, special payment requests, student fees, cash receipts, AR invoicing, statements, etc.) for the purpose of updating information, transmitting information and/or complying with district, state and federal requirements.
- Processes documentation and materials (e.g. mail, supplies, registrations, collections, work orders, forms, field trip forms, receipts, bank deposits, student database updates, requisitions, travel requests, etc.) for the purpose of disseminating information to appropriate parties for action.
- Responds to inquiries from a wide variety of internal and external parties (e.g. staff, parents, students, public agencies, etc.) for the purpose of providing information, facilitating communication among department and/or providing direction as may be required.
- Schedules various activities (e.g. meetings, testing arrangements, assemblies, special programs, referral appointments, etc.) for the purpose of assisting in meeting staff needs and efficiently utilizing personnel, equipment and facilities.
- Supports Principal and others
- Willingness to adapt to changes in school business.
- Other duties as assigned by Supervisor.
Additional Duties and Responsibilities:
- Communicate accurate and up-to-date information as needed.
- Manage time appropriately.
- Cooperate with administration and co-workers.
- Create a positive atmosphere
- Take precautions to protect equipment, materials, and facilities.
- Maintain accurate and complete records as required by the school district
- Attend and participate in meetings.
- Use and apply appropriate conflict resolution skills.
- Demonstrate public relations skills.
- Use current technology.
- Other tasks may be deemed appropriate and necessary by the immediate supervisor and/or the Superintendent.
Physical Requirements:
- Sitting, standing, lifting, and carrying (up to 50 pounds), reaching, squatting, climbing stairs, kneeling, must be able to see and hear, and moving light furniture may be required.
Safety and Health Requirements:
- Knowledge of universal hygiene precautions.
Equipment/Material Handled:
- Must know how to properly operate, or be willing to learn to operate, equipment including current technology.
Work Environment:
Must be able to work within various degrees of noise, temperature, and air quality. Interruptions of work are routine. Job responsibilities include both inside and outside duties. Flexibility and patience are required. Must be self-motivated and able to complete job assignments without direct supervision.
Salary: School Secretary Salary Schedule: 214 days