Openings as of 12/26/2024

Test - Administrative Assistant II

JobID: 235

Position Type:
  Administration/Admistrative Assistant


Date Posted:
  8/4/2021


Location:
  Administrative Services


Closing Date:
  9/30/24


  Additional Information:  Show/Hide

Administrative Assistant II | Office of the Superintendent
 
Job Summary
 
Under general direction, and in collaboration with the Administrative Assistant III, the Administrative Assistant II serves as a confidential secretary within the Office of the Superintendent; provides primary secretarial support to the Business Services, Maintenance & Operations, and Information Technology Departments; provides coordination of administrative and Communications Center services support; serves as liaison with Humboldt County Elections Office and as first point of contact for members of the public seeking information from the Superintendent’s Office.
 
Examples of Duties
 
• Independently composes correspondence on behalf of the Superintendency and Business Services Department, including LCAP review communications;
• Receives and screens telephone calls, greets visitors, and receives inquiries from the public and refers inquiries to the appropriate staff;
• Receives, opens, sorts and takes necessary action on administrative office mail;
• Makes travel arrangements;
• Maintains confidential records;
• Maintains paper and electronic systems filing;
• Completes official documents, forms and reports;
• Makes meeting arrangements and prepares agenda, records actions, and composes minutes for meetings as assigned;
• Provides event coordination;
• Facilitates routine contract maintenance including, Maintenance and Operations, Food Services, leases, insurance underwriting, point of contact for HCOE/JPA insurance certificate review/preparation;
• Maintains and disseminates annual updates to Emergency Guide; processes annual agency and authorized individual business memberships and renewals;
• Coordinates mass notification system;
• Coordinates and publish Free and Reduced Lunch Program press release on behalf of the county office and participating districts;
• Oversees department inventory and purchase order processing;
• Researches and compiles data on various topics;
• Coordinates tasks with other administrative office staff;
• Does related work as required or assigned.
 
Employment Standards
 
Knowledge of:
 
• Educational organization, policies and procedures;
• Office etiquette, practices and procedures and all forms of office technology;
• Letter and report writing using appropriate grammar, punctuation and formatting;
• Text, presentation and graphics processing software of a moderate to semi-complex nature;
• Internet and e-mail and similar online programs.
 
Ability to:
 
• Demonstrate initiative and self-reliance in approaching routine/non-routine office tasks;
• Exercise mature judgment and diplomacy in dealing with complaints and concerns from members of the public;
• Perform responsible secretarial work requiring independent judgment with speed and accuracy;
• Make arithmetical calculations;
• Interpret procedures to other departments and offices and be able to prepare new, more efficient procedures;
• Take accurate minutes of public meetings and personnel hearings as necessary;
• Produce accurate written materials in proper format and with efficiency;
• Prioritize and manage multiple tasks to meet specific deadlines;
• Coordinate conferences and meetings for large groups, including scheduling of facilities, coordinating calendars, meal arrangements, etc;
• Utilize all modern office technology efficiently and effectively;
• Assemble complex data and information and prepare reports;
• Use proper English with correct grammar, spelling and punctuation;Maintain effective relationships with administrators, Board members, district and department personnel, other employees, government officials, and the public;
• Work flexible hours that may include occasional evenings and Saturdays.
 
Education and Experience and Requirements
 
• Graduation from high school and a minimum of five (5) years of progressively responsible secretarial experience preferably including experience in an education, school finance and/or executive office setting.
• Must be fingerprinted with a satisfactory DOJ records check.
• TB testing will be required upon employment.
• Must have normal vision, corrected or uncorrected.
• May be required to obtain first aid and CPR certificates within first 6 months of employment.
• May be required to drive for work. Must have a current CA driver’s license, and proof of insurance.
• Must be able to maintain professional effectiveness and personal demeanor even during peak work flow periods and often within restrictive production time schedules.
• Must possess a high degree of competence and perform all duties with tact and courtesy.
• Must be willing to modify days/hours and to work additional days/hours on occasion with appropriate compensation and be willing to travel using own transportation with mileage reimbursed, or county office fleet vehicle, as the job may require.
 
Physical Abilities
 
While performing the duties of this job, the employee is regularly required to:
 
• Work indoors and sit for long periods of time.
• Daily oral and written communication.
• Speaking and hearing ability to sufficiently hear over the phone and carry on routine conversations.
• Operating a computer, calculator, copier and other equipment that involves repetitive arm and hand movements.
• Hand-eye-arm and finger dexterity.
• Ability to distinguish between colors.
• Visual acuity sufficient to recognize people, words and numbers.
• Reaching and lifting up to forty (40) pounds.
 
CLASS: 2 | CH:jm 03/26/2019





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Openings as of 12/26/2024

Career Technical Education Teacher - Building and Construction

JobID: 204

Position Type:
  Career Technical Education/Mobile Maker Technician


Date Posted:
  5/17/2021


Location:
  Administrative Services


  Additional Information:  Show/Hide

CTE Teacher
 
• Classification: Certificated
 
General Description
 
The Career Technical Education (CTE) Teacher shall report directly to the designated program administrator and assume responsibility for providing skill training to high school and adult students in a particular field of expertise as set forth in the course curriculum. The CTE Teacher is responsible for carrying out a vocational program that includes content standards as well as career awareness. The teacher facilitates work-based learning and increases employment opportunities by serving as an active liaison between employers and the classroom.
 
Duties and Responsibilities
 
• Develops and instructs a competency-based program which, when feasible, accommodates an open entry/open exit delivery;
• Instructs students in appropriate job-seeking and retention skills;
• Designs and implements relevant curriculum utilizing input from advisory committee; provides pathway courses for CTE pathway completion, incorporates appropriate industry recognized certifications and training and works toward achieving the high quality elements of Career Technical Education;
• Serves as liaison with business and industry and actively places and supervises students in full- or part-time positions of either a community classroom or cooperative education nature and provides related instruction as required;
• Assists in regular program promotion and with development of promotional materials for enhanced community-wide awareness;
• Provides instruction that is appropriately paced and directed to specific occupational skills while accounting for individual differences in ability, motivation and learning rates;
• Establishes and maintains a suitable learning environment that promotes student growth and skill mastery and assures student safety;
• Designs, implements, monitors and reviews as needed appropriate training plans for students and records skill attainment accurately and timely;
• Guides students in making career-related decisions;
• Establishes and maintains comprehensive student/program files as required, including follow-up survey information and placement records;
• Supports the policies and programs of the Humboldt County Office of Education and performs assigned duties consistent with school, district or office policies, regulations and procedures;
• Maintains professional competency by actively engaging in employer directed inservice activities and other similar opportunities provided to staff;
• Cooperatively engages in the professional evaluation process with supervisor to ensure ongoing professional growth and competence;
• Effectively communicates with staff, parents and agencies;
• Attends regular and special staff meetings and actively participates as a member of the educational team;
• Organizes/conducts required program advisory committee meetings;
• Responds effectively to the input from and coordinates tasks with district/school personnel as required by assignment;
• Modify the traditional modes of delivering instructional services to reasonably accommodate an individual’s disabilities;
• Create and maintain a safe learning environment;
• Performs other related duties.
 
Employment Standards
 
Knowledge of:
 
• Applicable regulations, policies and procedure;
• Policies and objectives of assigned programs and activities;
• Oral and written communication skills;
• Correct English usage, grammar, spelling, punctuation and vocabulary;
• Interpersonal skills using tact, patience and courtesy;
• Record-keeping and report preparation techniques;
• Modern office practices, procedures and equipment;
• Operation of a computer and assigned software;
• Technical aspects of field of specialty;
• Basic arithmetic.
 
Ability to:
 
• Interpret, apply and explain policies, procedures, rules and regulations ;
• Maintain accurate and semi-complex records and files;
• Compile and verify data and prepare reports;
• Operate standard office equipment including a computer and assigned software ;
• Understand and follow oral and written instructions;
• Work independently with little direction;
• Adapt to changing work demands and interruptions;
• Make arithmetical calculations with speed and accuracy;
• Meet schedules and time lines;
• Communicate effectively both orally and in writing ;
• Establish and maintain cooperative and effective working relationships with others.
 
Computer Skills
 
• Working word processing skills, such as the ability to format, save files for cross-platform; use and in different versions, work with toolbars and menus;
• Working e-mail skills.
 
Education, Experience and Requirements
 
• Possess and maintain a valid California Technical Education credential allowing instruction in the assigned program.
• Demonstrate competence in communicating effectively with students and adults, staff members and representatives of other agencies.
• Possess specialized skills, experience and training as well as be able to model the professional characteristics considered appropriate to the designated career field.
• Demonstrate knowledge of an experience with various community resources associated with the career field.
 
Physical Abilities
 
• Stand, sit and/or move about for sustained periods
• Move about in non-traditional instructional environments; i.e., areas of the community
• Report to multiple worksites in a given day or during the work week.
• Daily oral and written communication.
• Speaking and hearing ability to sufficiently hear over the phone and carry on routine conversations.
• Operating a computer, calculator, copier and other equipment that involves repetitive arm and hand movements.
• Hand-eye-arm and finger dexterity.
• Visual acuity sufficient to recognize people, words and numbers.
• Reaching and lifting up to forty (40) pounds.
 
Certificated Salary Schedule TEA185
10/21/92:gj | Retyped 12/20/18 | Updated 4/6/20 dlr





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