Frontline Applicant Tracking - Gwinnett County Public Schools

Openings as of 4/4/2025
Office Professionals

Administrative Assistant II - School Operations and Support

JobID: 97396

Position Type:
  Office Professionals/Administrative Assistant II


Date Posted:
  3/24/2025


Location:
  Instructional Support Center


Date Available:
  04/01/2025


Job Code:  Administrative Assistant II - 030062		Standard Hours:  40		Department:  School Operations & Support - 221104		Empl Class:  NA
Minimum Salary:  $43,122.00/Annually		Maximum Salary:  $70,962.00/Annually		Scheduled Days:  245		Target Openings:  2
  Job Description:  Show/Hide
License and Certification Qualifications: None required.

Education Qualifications: High school diploma or equivalent required. Bachelor's degree in related field preferred.

Experience Qualifications: Five years secretarial/administrative or equivalent acceptable experience required.

Skills Qualifications: Demonstrated skills in oral and written communication; demonstrated skills in organization and problem solving; accurate typist; proficiency in word-processing, graphics, and spreadsheets with experience using Microsoft Office and Lotus Notes; ability to record and issue minutes of meetings; strong calculator and mathematical skills; ability to follow oral and written instructions quickly and accurately; ability to detect and correct errors in standard English language usage; excellent telephone and public relations skills; knowledge of state and local governmental operations; ability to analyze existing processes and identify areas for improvement; ability to act as a representative of Gwinnett County Public Schools; and ability to work across functional boundaries and interact with employees at all levels of the organization.

Primary Responsibilities: Provide general administrative and clerical support to the Cluster Superintendents of School Operations and Support and assist with functions and activities associated within the School Improvement and Operations Division.

1.       Perform general administrative support duties.
a.         Take and transcribe dictation of various types including, but not limited to, letters, memos, reports, and minutes of meetings.
b.         Maintain an accurate schedule of activities for supervisor and keep him/her informed of schedule.
c.          Prepare various minutes, reports, work order, memoranda, and purchase orders as needed to maintain the efficient and effective operation of the office to which assigned.
d.         Develop spreadsheets, graphs, charts, and presentation documents.

2.         Perform general clerical duties.
a.         Maintain an effective and efficiently run office.
b.         Apply software and technology appropriately to produce quality documents and materials.
c.         Maintain an appropriate production rate and streamline routine tasks to manage time effectively.

3.         Communicate with other people in a businesslike, courteous, and efficient manner.
a.         Act as department receptionist both in person and over telephone.
b.         Ensure that correspondence and other paperwork sent from the office conforms to standard English usage.
c.         Utilize telecommunication equipment courteously in the efficient operation for the department.
d.         Route incoming and outgoing correspondence accurately.

4.         Establish effective public relations among internal and external audiences.
a.         Represent the division professionally in all aspects of communication.
b.         Assist the public graciously and effectively.
c.         Assist public requesting information with appropriate division personnel.

5.         Cooperate with and maintain a positive relationship with other divisional employees.

6.         Cooperate with and maintain a positive relationship with other school system employees.

7.         Assist with new projects as assigned.

8.         Perform other duties as assigned.    

Physical Demands:
While performing the duties of this job, the employee is frequently required to sit for extended periods. The employee is also required to talk, hear, stand, and walk. The employee may be required to use hands to finger, handle, feel, and/or reach. The employee is occasionally required to stoop, kneel, or crouch. The employee must occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, depth perception, and ability to adjust focus. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.




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Openings as of 4/4/2025
Office Professionals

Coordinator of Special Education - Sp Ed/Psy Administrative Srvcs

JobID: 97312

Position Type:
  Office Professionals/Coord Sp Ed


Date Posted:
  3/18/2025


Location:
  Instructional Support Center


Date Available:
  05/19/2025


Job Code:  Coord Sp Ed - 020040		Standard Hours:  40		Department:  Sp Ed/Psy Administrative Srvcs - 221208		Empl Class:  NA
Minimum Salary:  $81,610.00/Annually		Maximum Salary:  $118,395.00/Annually		Scheduled Days:  245		Target Openings:  1
  Job Description:  Show/Hide
License and Certification Qualifications: Must hold or be eligible for a valid Georgia Educator's Certificate in Educational Leadership and/or Support Personnel License issued by the Georgia Professional Standards Commission.

Education Qualifications: Master's degree in related field required.

Experience Qualifications: Five years of successful teaching or other related experience in special education required. Supervisory/leadership experience preferred.

Skills Qualifications: Effective leadership skills; knowledge of curriculum, instruction, assessment, and materials/equipment in program area; knowledge of local, state, and federal rules, regulations, and laws governing special education; effective problem solving/negotiation skills; ability to work successfully with colleagues; excellent oral and written communication skills; and ability to project and generate positive attitudes.

Primary Responsibilities: Provide systemwide leadership for all special education program areas, including overall program development and the evaluation of programs for the Department of Special Education and Psychological Services.

1.        Facilitate and evaluate the delivery of effective and appropriate instruction to students with disabilities.

2.        Lead and guide curriculum development for special education program areas and cluster areas.

3.        Develop and facilitate the delivery of appropriate professional learning opportunities in the areas of special education programs, due process, research-based and evidenced- based instruction methodologies, and the Individuals with Disabilities Education Improvement Act (IDEIA) compliance.

4.        Guide and support local school Individual Education Program (IEP) teams, teachers, parents, and administrators with planning, dispute resolution, monitoring, and compliance.

5.        Make recommendations for class locations, personnel assignments, budgetary needs, class formation, materials, and equipment for program area and cluster area classes.

6.        Manage the collection of data and meet deadlines for required information and data reporting.

7.        Act as the special education department's communication liaison with all internal and external stakeholders.

8.        Analyze and disseminate student performance data by program and cluster area and make recommendations for increasing student achievement.

9.         Provide continuous quality improvement to departmental processes.
a.         Perform continuous evaluation of special education quality and effectiveness and recommend methods to improve operations.

10.       Complete special projects as needed.

11.        Perform other duties as assigned.          

Physical Demands:
While performing the duties of this job, the employee is frequently required to sit for extended periods of time. The employee is also required to talk, hear, stand, and walk. The employee may be required to use hands to finger, handle, feel, and/or reach. The employee is occasionally required to stoop, kneel, or crouch. The employee must occasionally lift and/or move up to 50 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, depth perception, and ability to adjust focus. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.




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Openings as of 4/4/2025
Office Professionals

Direct Care Nurse Facilitator - Sp Ed/Psy Instructional Srvcs

JobID: 97218

Position Type:
  Office Professionals/Direct Care Nurse Facilitator


Date Posted:
  3/13/2025


Location:
  Instructional Support Center


Date Available:
  07/01/2025


Job Code:  Direct Care Nurse Facilitator - 030213		Standard Hours:  20		Department:  Sp Ed/Psy Instructional Srvcs - 221200		Empl Class:  NA
Minimum Salary:  $30,515.00/Annually		Maximum Salary:  $46,513.50/Annually		Scheduled Days:  230		Target Openings:  1
  Job Description:  Show/Hide
License and Certification Qualifications: Licensed through the Board of Nursing in Georgia as a Registered Nurse with Cardiopulmonary Resuscitation (CPR) certification required.

Education Qualifications: Bachelor of science degree in nursing required.

Experience Qualifications: Three years experience working in a hospital, related medical facility, home health care, or public health required. Supervisory/leadership experience required. Pediatric experience in the aforementioned medical areas preferred.

Skills Qualifications: Effective leadership, problem-solving, and negotiation skills; knowledge of medical and psychiatric diagnoses and treatment modalities; knowledge of assessment and evaluation protocols and procedures; knowledge of Individuals with Disabilities Education Improvement Act (IDEIA) rules and regulations; ability to work independently; ability to communicate effectively with the public, students, parents, physicians, and staff; and the ability to work successfully with colleagues.

Primary Responsibilities: Develop, coordinate, implement, and evaluate the Direct Care Nursing program and assist the Human Resources Division and local school administrators in the recruiting, screening, hiring, training, and supervising of registered nurse candidates who are qualified to provide services to students who require direct care nurses as part of their Individual Education Plans (IEPs) in order to attend school in a safe, supportive environment.

1.        Coordinate and evaluate the delivery of effective and appropriate medical support to students with disabilities.
a.   Ensure the district provides services to those medically fragile students who require nursing services who could not attend school otherwise.
b.   Ensure the district remains in compliance with the student's IEP.
c.   Ensure the district follows IDEIA regulations in regards to the related service of nursing.

2.        Coordinate and provide leadership in the development of guidelines and procedures for the Direct Care Nursing program for the district.  

3.        Coordinate and maintain a full complement of direct care nurses.
a.   Recruit, interview, hire, and retain valued personnel throughout the school year and during the summer when students attend Extended School Year (ESY).
b.   Assess and evaluate the performance of direct care nurses through on-site evaluations and surveys, completed by local school personnel, and audits of student files/records and reviews of daily medical documentation.
c.   Maintain a substitute list of qualified, trained registered nurses to allow the student to attend school should the regular direct care nurse need to be absent.  

4.        Provide 24-hour access to nurses/families for staffing dilemmas and illnesses to ensure the student attendance goes uninterrupted.

5.        Coordinate and supervise the schedule of each nurse to ensure his/her skill base complements each student's medical needs.

6.        Develop and conduct on-going orientation and determine/provide for professional learning needs of department.
a.   Coordinate home visits for staff for introductions and a direct review of the student's medical needs.  
b.   Orient staff to the school setting including the facility, location of medical equipment, and introductions to local school staff.
c.   Provide staff with all required medical authorizations and related paper work.  
d.   Collect and review monthly nursing services summary reports and bring to the attention of the school principal any concerns related to services.

7.        Develop and facilitate the delivery of appropriate pediatric medical and professional learning opportunities for staff.

8.        Guide and support local school IEP teams, administrators, teachers, and parents in regards to medical issues and impact of disability on educational performance.
a.   Develop health management plans and provide support related to nursing services and evaluations.

9.        Support local school staff with litigious and difficult IEP meetings and challenges concerning nursing services.
a.   Attend student IEP staffing meetings as part of IEP team, when professional skills of a registered nurse are necessary in the assessment process.
b.   Assist in the assessment process to determine need for direct care for medically fragile students.  
c.   Attend IEP meetings, resolution conferences, mediations, hearings, and assist school board attorney as needed.  

10.        Serve as the liaison with other departments and divisions, parents, and physicians.
a.   Communicate regularly with parents to discuss concerns, assess medical needs, and provide parent education as needed.
b.   Ensure the services provided continue to be sufficient and appropriate.

11.        Coordinate payroll functions to ensure staff is paid via miscellaneous payroll.

12.        Supervise and monitor operations of high-tech medical equipment.

13.        Ensure all credentials (i.e., state licensure and CPR re-certification) are maintained by staff.

14.        Ensure medical documentation is maintained for each student.

15.        Perform other duties as assigned.  

Physical Demands:
While performing the duties of this job, the employee is frequently required to sit for extended periods of time. The employee is also required to talk, hear, stand, and walk. The employee may be required to use hands to finger, handle, feel, and/or reach. The employee is occasionally required to stoop, kneel, or crouch. The employee must occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, depth perception, and ability to adjust focus. The employee is required to operate a motor vehicle in performance of duties. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.




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Openings as of 4/4/2025
Office Professionals

Instructional Support Center Receptionist - Human Resources

JobID: 97674

Position Type:
  Office Professionals/Instructional Sppt Ctr Receptn


Date Posted:
  4/3/2025


Location:
  Instructional Support Center


Date Available:
  05/01/2025


Job Code:  Instructional Sppt Ctr Receptn - 030334		Standard Hours:  40		Department:  Human Resources Systems - 282696		Empl Class:  NA
Minimum Salary:  $37,646.00/Annually		Maximum Salary:  $62,410.00/Annually		Scheduled Days:  245		Target Openings:  1
  Job Description:  Show/Hide
License and Certification Qualifications: Georgia Public Notary preferred. Senior Professional Human Resources (SPHR) or Professional Human Resources (PHR) certification preferred.

Education Qualifications: High school diploma or equivalent required. Bachelor's degree in related field preferred.

Experience Qualifications: Three years in an office/clerical environment required. Experience in human resources or customer service preferred.

Skills Qualifications: Ability to communicate with others in an effective and tactful manner; ability to exercise independent judgment, troubleshoot, and solve problems; ability to follow oral and written instructions quickly and accurately; ability to speak effectively when advising employees; excellent telephone and public relations skills; ability to work as part of a team; flexibility and adaptability to change; ability to represent Gwinnett County Public Schools in a positive and professional manner; ability to work across functional boundaries and interact with employees at all levels of the organization; and strong computer skills with a working knowledge of Microsoft Office required. Knowledge of PeopleSoft and the ability to read, understand, and fluently speak the Spanish language preferred.

Primary Responsibilities: Responsible for providing world-class customer service by greeting visitors and guests at the primary entrances of the J. Alvin Wilbanks Instructional Support Center (ISC), answering telephone lines, and handling district inquires for the Human Resources Division.

1.         Provide world-class customer service by serving as the receptionist to receive visitors and guests at the primary entrances of the J. Alvin Wilbanks Instructional Support Center (ISC).
a.        Greet visitors and guests and respond to their inquiries with accurate information and/or direct them to the appropriate personnel or location.
b.        Answer, screen, and route inquiries of telephone callers, visitors, and staff for the purpose of taking appropriate action and/or directing to appropriate personnel for issue resolution.  
c.        Operate the switchboard and answer the telephone line to accurately and professionally respond to inquiries, forward/transfer telephone calls, and/or take messages.

2.        Notify appropriate personnel of visitors, messages, and drop off items.        

3.        Provide relevant and current information concerning the school system.

4.        Provide directions to all Gwinnett County Public Schools (GCPS) facilities and school locations.
a.        Answer general inquiries and questions about the district.

5.       Maintain relevant and current information concerning GCPS telephone numbers and department locations.
a.       Maintain a clean and organized work environment.
b.       Create and maintain various contact guides and directories to ensure world-class customer service is provided to customers.

6.       Communicate with all parties in a businesslike, courteous, and efficient manner.
a.       Represent the district professionally in all aspects of communication.
b.       Help cultivate a responsive and customer-centered climate.
c.       Handle internal and external customers graciously and effectively.
d.       Serve as a liaison between the district and emergency responders in the event of an E911 call from the Alcatel phone lines.

7.      Perform other duties as assigned.  

Physical Demands:
While performing the duties of this job, the employee is frequently required to sit for extended periods of time. The employee is also required to talk, hear, stand, and walk. The employee may be required to use hands to touch, handle, feel, and/or reach. The employee is occasionally required to stoop, kneel, or crouch. The employee must occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, depth perception, and ability to adjust focus. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.




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Openings as of 4/4/2025
Office Professionals

Procurement Coordinator - Purchasing Office

JobID: 97371

Position Type:
  Office Professionals/Procurement Coordinator


Date Posted:
  3/20/2025


Location:
  Instructional Support Center


Date Available:
  03/24/2025


Job Code:  Procurement Coordinator - 030389		Standard Hours:  40		Department:  Purchasing Office - 252574		Empl Class:  NA
Minimum Salary:  $63,795.00/Annually		Maximum Salary:  $96,441.00/Annually		Scheduled Days:  245		Target Openings:  1
  Job Description:  Show/Hide
License and Certification Qualifications: As a condition of employment, candidates are expected to obtain and maintain one of the following certifications: National Institute of Governmental Purchasing (NIGP-CPP), Certified Public Procurement Officer or Buyer (CPPO, CPPB), or Institute of Supply Management (Certified Professional in Supply Management (CPSM or CPM). Successful completion is required within one year of the start date.

Education Qualifications: High school diploma or equivalent required. Bachelor's degree in related field preferred.

Experience Qualifications: Five years of buying, purchasing, or administrative office experience utilizing automated procurement software, such as PeopleSoft/Oracle or a related system required.

Skills Qualifications: Ability to develop, write, negotiate, execute, and manage procurements of moderate to high value, risk and complexity in accordance with policies and procedures. Ability to analyze processes and systems with proficient technical and purchasing knowledge; ability to assist in purchasing database design, development, and management; ability to resolve purchasing database related problems with minimal supervision; ability to create and maintain complex spreadsheets; ability to operate other business computer software products for procurement processes; ability to communicate with internal and external customers; excellent interpersonal and human relations skills; strong organizational skills and the ability to multitask; ability to teach procurement processes and procedures; and strong computer skills with a working knowledge of Microsoft Office applications.

Primary Responsibilities: Coordinate the operations of procuring defined commodities and services for the district in accordance with the purchasing policy, procedures, processes, local, state, federal laws, and procurement best practices.

1. Coordinate reviews for all solicitations produced within the Purchasing and Property Management Department.
a.  Research, analyze, and develops viable bid specifications for engineering services, construction, defined equipment, supplies, materials, and services.
b. Collect, review, and revise existing specifications; prepare solicitations for commodities and services in conjunction with requesting departments in accordance with all applicable federal, state, and local laws, policies and procedures.
c. Distribute bids and proposals using the bid management software platform.
d. Upload all GCPS solicitations to the Georgia Procurement Registry website.
e. Review and make recommendations regarding product and/or professional services selections.
f.  Supervise assigned procurement staff

2. Manage the maintenance of all solicitations produced within the Purchasing and Property Management Department.
a. Research vendors, suppliers, and market conditions and participate in technical and operational-related meetings as needed.
b. Conduct pre-bid, pre-proposal conferences, and site visits.
c. Prepare and maintain accurate records and documentation on all solicitations, responses, purchases, contracts, correspondence, and related follow-up.  
d. Perform contract administration, including liaison between suppliers and departments, compliance with contract terms and conditions, negotiation of contract amendments, extensions, change orders and vendor performance.
e. Evaluate supplier performance and contract compliance.
f. Answer questions from vendors and suppliers regarding GCPS purchasing policies and procedures, procurement laws, and other issues.

3. Develop and supervise the competitive solicitation process from inception to completion.
a. Analyze and evaluate bids and proposals results.
b. Develop bid tabulations and evaluation committee cumulative scores and makes award recommendations following the purchasing policy and procedures, local, state, and federal procurement rules and regulations.
c. Coordinate and supervise activities of evaluation committees.
d. Negotiate with vendors, suppliers, consultants and contractors regarding specifications, scope of work, prices, terms, and conditions.
e. Responsible for preparing all documents needed for agenda items going to the Board.
f. Responsible for preparing all documents needed for open records requests.

4. Responsible for ensuring specifications are up-to-date and prepares new solicitation for expiring annual contracts in collaboration with all Departments.
a. Collect data related to the solicitations/contracts and key departmental performance indicators.
b. Track and disseminate data related to solicitations/contracts and Key Performance Indicators (KPIs) using system queries, spreadsheets, and other system sources.
c. Analyze current procurement activities and recommend improvements through more efficient procurement methods, e-procurement, quantity discounts, standardization, value analysis or cooperative purchasing.

5. Develop and implement purchasing seminars for external groups related to GCPS Purchasing.
a. Develop and instruct ongoing "How to do Business" classes for external customer initiatives.
b. Develop and implement outreach program for Small and Disadvantaged business.
c. Maintain GCPS Purchasing website with current documentation and events.  

6. Oversee PeopleSoft and the bid management platform process.
a. Work closely with the bid management platform company to keep up with changes and software improvements.
b. Develop and instruct training internal and external customers on the use of our bid management platform.
c. Prepare and maintain Bonfire training materials, including user manual, job aids and associated forms.
d. Manage daily sourcing of requisition to purchase orders.
e. Manage Catalog/Item maintenance related to PeopleSoft e-procurement.

7. Perform other duties as assigned.  

Physical Demands:
While performing the duties of this job, the employee is frequently required to sit for extended periods of time. The employee is also required to talk, hear, stand, and walk. The employee may be required to use hands to touch, handle, feel, and/or reach. The employee is occasionally required to stoop, kneel, or crouch. The employee must occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, depth perception, and ability to adjust focus. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.




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