Job Title: Clerk, PEIMS ES Exemption Status: Non-Exempt
Reports to: Principal Pay Grade: 06
Works with: District Personnel Days: 197
Dept./School: Assigned Campus Date Revised: 01.22.2021
Primary Purpose:
Maintain accurate attendance records for the campus. Under supervision from campus administrators, perform data entry including attendance, Public Education Information Management System (PEIMS) data, and grades.
Qualifications:
Education/Certification:
High school diploma or GED
Special Knowledge/Skills:
Ability to use personal computer and software to develop spreadsheets and databases, and do
word processing.
Proficient keyboarding, 10-key numerical data entry and file maintenance.
Ability to meet established deadlines.
Experience:
Three years’ data entry experience or three years’ experience in a school setting.
Major Responsibilities and Duties:
Records and Reports
Collect and enter attendance and PEIMS data into established database and verify accuracy of according to established procedures.
Prepare and print reports, including attendance reports, grades, class or personnel rosters, end-of-semester reports, or accounting reports.
Maintain physical and computerized records, including student cumulative folders, progress and failure reports, class rosters, grade books, and schedule changes if applicable.
Process new student records, including requesting transcripts and records from other schools, setting up cumulative folders, and entering student data into appropriate databases.
Assist parents, students, and faculty with questions regarding student attendance, records and registration.
Process and transmit requests for student information and transcripts.
Call parents to verify student absences as needed.
Report all attendance problems to designated administrator.
Other
Assist in campus office as needed.
Maintain confidentiality.
All other duties as assigned by supervisor.
Supervisory Responsibilities:
None.
Mental Demands/Physical Demands/Environmental Factors:
Tools/Equipment Used: Standard office equipment including personal computer and peripherals
Posture: Prolonged sitting; occasional bending/stooping, pushing/pulling, and twisting.
Motion: Repetitive hand motions, frequent keyboarding and use of mouse; occasional reaching.
Lifting: Occasional light lifting and carrying (less than 15 pounds)
Environment: May work prolonged or irregular hours
Mental Demands: Work with frequent interruptions, maintain emotional control under stress.