Frontline Applicant Tracking - Yuma Elementary School District ONE

Openings as of 4/28/2025

Coordinator - Instructional Services (Internal Only)

JobID: 3746

Position Type:
  Professional Staff, Other/Coordinator, Online Learning


Date Posted:
  6/2/2022


Location:
  District Office


Date Available:
  07/2023


  Additional Information:  Show/Hide
Position Disclaimer:
The position of Online Learning Coordinator/AVID District Director for Elementary is being posted now in order to provide a full year of training under the mentorship of the current AVID District Directors for Elementary and Middle School.  During the 2022-2023 school year, the successful applicant will continue in their current position with release days and/or paid off-contract time for training; there will not be an additional coordinator stipend during the training year.  The successful applicant will move into this position full-time for the 2023-2024 school year.

The position supports all AVID elementary sites in their efforts to implement AVID schoolwide by providing and arranging for AVID professional development, classroom visits and implementation walk-throughs.  The position guides and verifies the AVID site plans, certification, and data collection processes for existing and new AVID elementary schools, mentors AVID Site Leads, communicates AVID priorities to District leadership, coaches, and principals.  This position also supports the District Personalized Learning Continuum by making connections between AVID and Personalized Learning, mentoring eighteen site Personalized Learning Leads, coordinating observation walk-throughs between sites, and offering Personalized Learning professional development and resources.  

INTERNAL POSTING ONLY: 

Applicant Review: June 8, 2022

JOB DESCRIPTION
Yuma Elementary School District One
Online Learning Coordinator/AVID District Director (Elementary)
Purpose Statement
The job of Coordinator, Online Learning is done for the purpose/s of overseeing the daily operations of the online learning program throughout the district; provide leadership, support, and training on an on-going basis; and implementing and maintaining services within established guidelines and standards.

This job reports to Associate Superintendent, Curriculum & Instruction
 
Essential Functions
• Collaborates with internal and external personnel and outside agencies (e.g. teachers, principals, administrators, paraprofessionals, Yuma Educational Consortium Technology staff, Military Youth Centers. And parents, etc.) for the purpose of implementing and maintaining services and/or programs.
• Coordinates all aspects of the online learning system in different educational settings: regular education, special education, alternative education, and home-schooled students (e.g. math and reading components, support needs and materials, etc.) for the purpose of meeting District and/or program guidelines and supporting the site's school improvement objectives.
• Demonstrates knowledge and ability to assess and evaluate students for the purpose of determining initial and continuing online learning curriculum.
• Designs on line learning supports for interventions, remediation, practice, enrichment and acceleration for the purpose of addressing the ability, age and needs of students grades K-8 identified for individualized or small group assistance by the site assessment process.
• Develops a full implementation plan for an online learning system that will extend into different educational settings and beyond district boundaries during the school year and summer session for the purpose of implementing long and short range plans leading to the achievement of district goals.
• Establishes the appropriate protocol related to curriculum online for maintaining electronic student files and records for the purpose of ensuring compliance with school district, state, and federal requirements.
• Maintains a variety of manual and electronic files and/or records (e.g. student records,videotapes of demonstration lessons, online summer school session information, online learning lessons, mandated reports, etc.) for the purpose of providing up-to-date reference and complying with regulatory requirements and established guidelines.
• Monitors use of all district online programs for the purpose of ensuring conformity to district and state curriculum and/or instructional objectives.
• Participates in meetings, workshops, trainings, and seminars (e.g. site assessment meetings for student placements, professional development sessions presented by SEMS, parent meetings for curriculum awareness, leadership coaching, software sessions, Promethean Boards, summer session planning, etc.) for the purpose of serving as a resource, identifying issues, providing training, developing recommendations, communicating and/or gathering information, gaining feedback and ensuring adherence to internal controls.
• Performs other related duties as assigned for the purpose of ensuring the efficient and effective functioning of the work unit.
• Presents information on a variety of topics (e.g. best practices in developing and delivering online learning, staff development programs, etc.) for the purpose of communicating information and promoting the growth of district online learning programs.
• Provides professional development opportunities for a variety of staff before/after/ throughout the work day (e.g. current SEMS and key personnel to serve as SEMS, new teacher induction program, military Youth Center staff, administrators, Alternative School teachers, paraprofessionals, teachers, etc.) for the purpose of implementing the online learning system, and/or providing direct and consultative support.
• Researches topics related to current and emerging technologies for the purpose of obtaining information in support of developing and delivering online learning.
Other Functions
•  
Job Requirements:  Minimum Qualifications
Skills, Knowledge and Abilities
SKILLS are required to perform multiple, technical tasks with a need to occasionally upgrade skills in order to meet changing job conditions. Specific skill based competencies required to satisfactorily perform the functions of the job include: utilizing conflict resolution techniques; operating standard office equipment including pertinent software applications; planning and managing projects; and preparing and maintaining accurate records.
KNOWLEDGE is required to perform algebra and/or geometry; read technical information, compose a variety of documents, and/or facilitate group discussions; and solve practical problems.  Specific knowledge based competencies required to satisfactorily perform the functions of the job include: concepts of grammar and punctuation; grant administration; community resources; district policies and procedures; and issues relating to at-risk youth.
ABILITY is required to schedule a number of activities, meetings, and/or events; gather, collate, and/or classify data; and use basic, job-related equipment. Flexibility is required to independently work with others in a wide variety of circumstances; work with data utilizing defined but different processes; and operate equipment using defined methods. Ability is also required to work with a significant diversity of individuals and/or groups; work with data of widely varied types and/or purposes; and utilize specific, job-related equipment. Independent problem solving is required to analyze issues and create action plans. Problem solving with data frequently requires independent interpretation of guidelines; and problem solving with equipment is limited to moderate. Specific ability based competencies required to satisfactorily perform the functions of the job include: adapting to changing work priorities; communicating with diverse groups; setting priorities; building collaborative relationships; and working with constant interruptions.
Responsibility
Responsibilities include: working under limited supervision following standardized practices and/or methods; leading, guiding, and/or coordinating others; tracking budget expenditures. utilization of resources from other work units may be required to perform the job's functions. There is some opportunity to impact the organization’s services.
Working Environment
The usual and customary methods of performing the job's functions require the following physical demands: some lifting, carrying, pushing, and/or pulling,   and significant fine finger dexterity. Generally the job requires 70% sitting, 15% walking, and 15% standing.  The job is performed under minimal temperature variations.
Experience      Job related experience with increasing levels of responsibility is required.
Education        Bachelors degree in job-related area.
Equivalency               
Required Testing	Certificates
Teaching Credential
Continuing Educ./Training	Clearances
Maintains Certificates and/or Licenses
FLSA Status                                                    Approval Date                                              Salary Range
Exempt                                                                                                                     Certified Placement Schedule
 
 




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Openings as of 4/28/2025

Administrative Secretary- Finance Department

JobID: 5595

Position Type:
  Secretarial/Clerical/Administrative Secretary


Date Posted:
  4/7/2025


Location:
  District Office


Date Available:
  04/21/2025


  Additional Information:  Show/Hide
Position Status: Tier 1
Benefited
8 Daily Hours
 
Salary Range G
$18.00
 
Working Calendar Days
256 Days

Requirements:
• High School Diploma or equivalent
• MMR & Hepatitis B Immunization Record
• IVP Fingerprint Clearance Card
• Three (3) Professional References
 
Purpose Statement
The job of Administrative Secretary - Department/Program is done for the purpose/s of supporting the educational process with specific responsibilities for providing administrative secretarial support to District administrative personnel; coordinating and monitoring activities of assigned administrator; and providing information, recommendations and/or direction as requested by assigned administrator.

This job reports to Assigned District Administrator
 
Essential Functions
• Answers telephone calls (e.g. staff, parents, public agencies, etc.) for the purpose of screening calls, taking messages, providing general information and/or referring to appropriate personnel.
• Assists auditors in providing requested information for the purpose of providing necessary documentation for completion of audit.
• Collaborates with internal and external personnel (e.g. District personnel, outside agencies, etc.) for the purpose of implementing and/or maintaining services and programs.
• Compiles data from a variety of sources (e.g. work orders, budget reports, specialized reports, personnel records, enrollment counts, etc.) for the purpose of complying with financial, legal and/or administrative requirements.
• Coordinates a variety of projects, functions and/or program components (e.g. meetings, in-service events, travel and accommodations, facility rentals, etc.) for the purpose of completing activities and/or delivering services in a timely fashion.
• Maintains a wide variety of manual and electronic documents files and records (e.g. budget data, employee records, financial records, reports, student records, etc.) for the purpose of providing up-to-date information and/or historical reference in accordance with established administrative guidelines and legal requirements.
• Monitors a variety of activities on behalf of assigned Administrator (e.g. account balances, work order status, etc.) for the purpose of achieving goals and meeting target dates.
• Participates in a variety of meetings, workshops, and/or trainings for the purpose of providing or receiving information, recording minutes, and supporting the needs of the attendees.
• Performs general clerical functions (e.g. copying, faxing, data entry, filing, etc.) for the purpose of supporting office functions.
• Prepares a variety of documents (e.g. correspondence, agendas, minutes, event programs, memos, bulletins, reports, purchase orders, requisitions, etc.) for the purpose of communicating information and/or creating documentation in compliance with established guidelines.
• Processes documents and materials (e.g. time sheets, work orders, requisitions, reimbursements, budget transfers, etc.) for the purpose of disseminating information in compliance with administrative guidelines and/or regulatory requirements.
• Procures supplies and materials for the purpose of maintaining availability of required items.
• Reconciles account balances for assigned budget categories for the purpose of maintaining accurate account balances.
• Represents assigned Administrator in their absence for the purpose of conveying and/or gathering information required for their functions.
• Researches a variety of topics (e.g. current practices, policies, education codes, etc.) for the purpose of providing information and/or recommendations and/or addressing a variety of administrative requirements.
• Responds to a variety of inquiries from a variety of internal and external parties (e.g. staff, parents, students, public agencies, etc.) for the purpose of providing information or direction and/or facilitating communication among parties.
• Schedules a wide variety of activities (e.g. appointments, meetings, travel reservations/accommodations, etc.) for the purpose of making necessary arrangements for assigned administrator.
• Supports assigned administrative personnel for the purpose of providing assistance with their functions and responsibilities.
Other Functions
• Performs other related duties as assigned for the purpose of ensuring the efficient and effective functioning of the work unit.
Job Requirements:  Minimum Qualifications
Skills, Knowledge and Abilities
SKILLS are required to perform multiple tasks with a potential need to upgrade skills in order to meet changing job conditions. Specific skill based competencies required to satisfactorily perform the functions of the job include: screening telephone calls; operating standard office equipment including pertinent software applications; preparing and maintaining accurate records.
KNOWLEDGE is required to perform basic math, including calculations using fractions, percents, and/or ratios; read technical information, compose a variety of documents, and/or facilitate group discussions; and solve practical problems.  Specific knowledge based competencies required to satisfactorily perform the functions of the job include: business telephone etiquette; concepts of grammar and punctuation; office practices and procedures.
ABILITY is required to schedule activities, meetings, and/or events; gather and/or collate data; and use basic, job-related equipment. Flexibility is required to work with others in a wide variety of circumstances; work with data utilizing defined but different processes; and operate equipment using standardized methods. Ability is also required to work with a diversity of individuals and/or groups; work with similar types of data; and utilize job-related equipment. Problem solving is required to analyze issues and create action plans. Problem solving with data frequently requires independent interpretation of guidelines; and problem solving with equipment is limited to moderate. Specific ability based competencies required to satisfactorily perform the functions of the job include: communicating with diverse groups; displaying tact and courtesy; maintaining confidentiality; setting priorities; being attentive to detail; establishing and maintaining effective working relationships; working as part of a team; and working with frequent interruptions.
Responsibility
Responsibilities include: working under limited supervision using standardized practices and/or methods; leading, guiding, and/or coordinating others; tracking budget expenditures. utilization of some resources from other work units is often required to perform the job's functions. There is a continual opportunity to have some impact on the organization’s services.
Working Environment
The usual and customary methods of performing the job's functions require the following physical demands: occasional lifting, carrying, pushing, and/or pulling,  some stooping, kneeling, crouching, and/or crawling and significant fine finger dexterity. Generally the job requires 50% sitting, 25% walking, and 25% standing.  This job is performed in a generally clean and healthy environment.
Experience       Job related experience with increasing levels of responsibility is desired.
Education        High school diploma or equivalent.
Equivalency                
Required Testing	Certificates
Continuing Educ./Training	Clearances
Criminal Justice Fingerprint/Background Clearance Pre-Employment Proficiency Test
FLSA Status                                                    Approval Date                                               Salary Range
Non Exempt                                                                                                                             G (18.00)
 
 




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