Frontline Applicant Tracking - Waterbury Public Schools

Openings as of 4/25/2025
Office: Professional & Clerical

Accountant 2

JobID: 2275

Position Type:
  Office: Professional & Clerical/Accountant 2


Date Posted:
  3/25/2022


Location:
  School Business Office


Date Available:
  Immediately After Hire


Closing Date:
  Until Position is Filled


  Additional Information:  Show/Hide

Waterbury Public Schools
 
JOB CLASSIFICATION TITLE
Accountant 2
 
DEPARTMENT
School Business Office
 
FUNDING SOURCE
Grant Funded
  
BARGAINING UNIT CLASSIFICATION
UPSEU Local 424-Unit 69
 
REPORTS TO:
Receives administrative direction from the Education Grants Manager or other School Business Office administrative official of a higher grade.
 
FLSA DESIGNATION
12-month; 35 hours per week; M-F 8am-4pm or 9am-5pm, $20.48 – $27.87 per hr. Non-Exempt. Note: This is a grant funded position that exists as long as grant funds are available.       
 
PART I - SUMMARY OF CLASSIFICATION
 
This class is accountable for independently performing a full-range of professional accounting tasks in grant-related auditing and accounting.
 
Guidelines for Class Use: The employees in this class use professional accounting knowledge in developing, reviewing, and modifying accounting procedures, systems and policies. An Accountant 2 has considerable latitude in the use of discretion and exercise of professional judgment in revising and modifying procedures, systems and process.
 
PART II - MINIMUM KNOWLEDGE, SKILLS AND ABILITIES
 
A. EDUCATION AND EXPERIENCE
 
General Experience 
Bachelor’s Degree from an accredited college or university with 12 credits in accounting or closely related field and one year of experience as an accountant.
 
B. CREDENTIALS
 
C. LICENSURES, CERTIFICATIONS AND OTHER REQUIREMENTS
 
D. CONTINUING EDUCATION REQUIREMENTS
 
E. KNOWLEDGE, SKILLS AND ABILITIES
• Considerable knowledge of modern business accounting procedures;
• Considerable knowledge of the principles underling the laws, ordinances, and regulation governing the financial operations of the Education Department;
• Considerable knowledge of the principles, methods and practices of professional accounting;
• Knowledge of basic auditing principles and practices;
• Knowledge of professional accounting principles and practices including knowledge of governmental accounting and budgeting;
• Oral communication skills;
• Ability in the use accounting software/database;
• Ability to analyze and evaluate accounting methods and procedures;
• Ability to analyze and interpret fiscal and accounting data and to prepare appropriate statements and reports;
• Ability to establish and maintain effective relationships with co-workers;
• Ability to organize, problem solve and meet deadlines;
• Ability to prepare, analyze and evaluate financial statements and other accounting records and reports;
• Ability to read and interpret written materials
• Ability to utilize electronic informational systems for financial management;
• Ability to work with individuals from diverse backgrounds. 
PART III - POSITION SUPERVISES
1. May supervise bookkeeping (e.g. maintenance, balancing and reconciling of accounts), accounts payable and/or receivable functions or other accounting related paraprofessional or clerical functions as assigned. 
PART IV - ESSENTIAL FUNCTIONS
 
The following identifies the primary and essential functions of the position and is not intended to be an exhaustive listing of all duties.
• Acts in conjunction with Grant Project Coordinators;
• Advises department heads and others on accounting policies and interpret and apply them to various grant functions to ensure conformance;
• Analyzes and interprets accounting records and reports;
• Assists higher level staff in planning, design and implementation of accounting procedures or systems;
• Assists in budget management by compiling and reviewing program budget proposals, preparing estimates and calculations of projected expenditures and quarterly allotments, and preparing monthly reports;
• Assists in planning and implementation of financial aspects of electronic data processing systems;
• Assists in the preparation of end-of-year expenditure reports;
• Assists in the preparation of special financial statements and reports for the information and guidance of city officials;
• Develops and modifies detailed accounting procedures, policies and systems, as necessary in order to meet changing requirements.
• Follows Business Office Grant Policies and Procedures Manual for: Grant Awards and Appropriations, Budget Revisions, Accounts Payable/Requisition/Purchasing, Reclassifications, Fiscal Timeline, Assist in preparation of CT State Department of Education cash management requests;
• Monitors fiscal aspects of grant programs by preparing or reviewing financial reports, reviewing expenditures for compliance with grant contracts, providing technical assistance to grantees in maintaining accounting records;
• Prepares balance sheets and financial statements involving multiple accounts;
• Recommends accounting related improvements to business practices such as accounting controls and financial reviews;
• Records complex and compound journal entries;
• Responds to grant-audit requests;
• Reviews expenditures and prepares or reviews financial statements;
• Sets up and maintains accurate grant records and accounts;
• Utilizes electronic data processing systems for financial records, reports and analysis;
• Performs related duties as required.
PART V - Working Conditions, Physical and Mental Requirements
 
Employees appointed to positions in this class must have adequate physical strength, stamina, physical agility and visual and auditory acuity and must maintain such physical fitness as to be able to perform the duties of the class. A physical examination may be required.
 
Frequency: Place an “X” in each box that is appropriate to your job.            
NEVER (N)	OCCASIONALLY (O)				FREQUENTLY (F)	CONSTANTLY (C)
0 % of Shift	1-33% of Shift				34-66% of Shift	67-100% of Shift
Working Conditions	N	O	F	C	Working Conditions	N	O	F	C
Physical Demands	Depth Perception	X
Standing	X	Color Distinction	X
Walking	X	Peripheral Vision	X
Sitting	X	Driving	X
Lifting	X	Physical Strength:
Carrying	X	Little Physical Effort (-10 lbs.)
Pushing	X	Light Work (-20 lbs.)	X
Pulling	X	Medium Work (20-50 lbs.)	X
Climbing	X	Heavy Work (50-100 lbs.)	X
Balancing	X	Very Heavy Work (100+ lbs.)	X
Stooping	X	Environmental Conditions
Kneeling	X	Cold (50 degrees F or less)	X
Crouching	X	Heat (90 degrees F or more)	X
Crawling	X	Temperature Changes	X
Reaching	X	Wetness	X
Handling	X	Humidity	X
Grasping	X	Extreme Noise or Vibration	X
Twisting	X	Exposure to Chemicals	X
Feeling	X	Exposure to Gases and Fumes	X
Talking	X	Exposure to Unpleasant Odors	X
Hearing	X	Exposure to bodily fluids	X
Repetitive Motion	X	Exposure to dampness	X
Hand/Eye/Foot Coordination	X	Confinement to Small or Restricting Area	X
Visual Acuity/Near	X	Mechanical Hazards	X
Visual Acuity/Far	X	Physical danger or abuse	X
 
The above statements are intended to describe the general nature and level of work being performed by the employee assigned to this position. They are not to be construed as an exhaustive list of all job responsibilities and duties performed by personnel so classified.
 
Waterbury Public Schools is an Equal Opportunity Employer. In compliance with the Americans with Disabilities Act, the District will provide reasonable accommodations to qualified individuals with disabilities and encourage both prospective and current employees to discuss potential accommodations with the District when necessary.
 




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Openings as of 4/25/2025
Office: Professional & Clerical

Office Manager - Educational Grants Office

JobID: 3013

Position Type:
  Office: Professional & Clerical/Office Manager


Date Posted:
  4/11/2025


Location:
  Chase Building - 236 Grand Street


Date Available:
  Immediately After Hire


Closing Date:
  Until Position is Filled


  Additional Information:  Show/Hide

Waterbury Public Schools
 
JOB CLASSIFICATION DESCRIPTION
  
 
JOB CLASSIFICATION TITLE:
Office Manager
 
DEPARTMENT:
Educational Grants Office
 
FUNDING SOURCE:
Grants
 
 
BARGAINING UNIT CLASSIFICATION:
UPSEU 69, Local 424-Unit 69
 
REPORTS TO:
Works under the general supervision of the Grants Supervisor.
 
FLSA DESIGNATION:
Non-Exempt; 12 months; 35 hours per week; $17.25 - $23.00 per hour. Note: This is a full-time, Union, grant funded position with benefits that exists as long as grant funds are available.

PART I - SUMMARY OF CLASSIFICATION
 
This class is accountable for performing a full range of office management, administrative and secretarial support functions for the Educational Grants Office.
 
Guidelines for Class Use: This position is responsible for providing administrative and secretarial assistance of a confidential and responsible nature requiring knowledge of the district-wide and department systems and procedures. Skills are required to perform multiple tasks with a potential need to upgrade skills in order to meet changing job conditions. Specific skill-based competencies required to satisfactorily perform the functions of the job include: operating standard office equipment; using pertinent software applications; responding to inquiries from a variety of internal and external parties for the purpose of providing information, and preparing and maintaining accurate records.
 
PART II - MINIMUM KNOWLEDGE, SKILLS AND ABILITIES
 
1. EDUCATION AND EXPERIENCE:
 
Qualifications:
           
• High School Diploma or GED.
 
General Experience
 
• Five (5) years of general clerical or secretarial experience.
 
Special Experience
 
• Two (2) years of the General Experience must have been as lead or supervisory experience.
 
Substitutions Allowed
 
• College training may be substituted for the General Experience on the basis of fifteen (15) semester hours equaling one-half (1/2) year of experience to a maximum of two (2) years.
• Preferred: Experience in an urban school district and/or a multicultural environment.
 
B. CREDENTIALS:
 
C. LICENSURES, CERTIFICATIONS AND OTHER REQUIREMENTS:
 
• Incumbents in this class may be required to possess a current Connecticut Motor Vehicle Class D Operator’s License.
 
D. CONTINUING EDUCATION REQUIREMENTS:
 
E. KNOWLEDGE, SKILLS AND ABILITIES:
 
• Knowledge of and ability to assist with budget preparation and budget revisions;
• Knowledge of office administration and management;
• Knowledge of department and/or unit policies and procedures;
• Knowledge of and ability to use computer system (including Microsoft Windows, Excel, PowerPoint, Internet, Adobe, outlook as examples);
• Considerable interpersonal skills;
• Considerable oral and written communication skills;
• Critical thinking, problem solving and organizational skills;
• Skill in performing arithmetical computations with speed and accuracy;
• Supervisory ability;
• Considerable ability to read, interpret and apply complex materials;
• Ability to maintain a variety of office records in an organized and systematic manner;
• Ability to maintain confidentiality; meet deadlines/schedules and work with detailed information/data despite frequent interruptions;
• Ability to meet deadlines/schedules and work with detailed information/data with frequent interruptions;
• Ability to operate office equipment which includes personal computers and other automated equipment;
• Ability to operate office suite software;
• Ability to prioritize work and make sound decisions in accordance with department policies and procedures;
• Ability to work in a team environment and with a diverse group in a variety of circumstances;
• Ability to work with individuals from diverse backgrounds.
 
PART III - POSITION SUPERVISES:
 
1. May lead other clerical staff as assigned.
 
PART IV - ESSENTIAL FUNCTIONS
 
The following identifies the primary and essential functions of the position and is not intended to be an exhaustive listing of all duties.
 
• Answers telephones and screens incoming calls and provides information to callers requiring knowledge and sensitivity to the department’s function;
• Assists with payables and receivables activity accounts, expenditures within the budget, input of purchase orders and payment vouchers;
• Audits monthly reports for accuracy and alignment to prepare documents for submission;
• Compiles data and prepares reports;
• Compiles information from a variety of sources and prepares charts and graphs as requested;
• Composes routine letters and memos;
• Coordinates workflow;
• Determines priorities, assigns and reviews work;
• Develops and maintains constructive and cooperative working relationships with supervisor, co-workers, and stakeholders;
• Develops and maintains filing systems, forms and office procedures;
• Develops specific goals and plans to prioritize, organize, and accomplish work;
• Develops work performance and procedural standards and guidelines;
• Explains department policy to staff and public;
• Handles telephone and written inquiries for information and assistance;
• Maintains inventory control;
• Maintains office records;
• Manages overall office organization;
• Manages records of expenditures for the budget, input of requisitions and payment vouchers;
• Manages the receiving of purchases and manages the storage and distribution of materials;
• Orders supplies for the department;
• Performs day-to-day administrative tasks such as maintaining information files and processing paperwork;
• Problem solves office staff concerns in the absence of the supervisor;
• Problem solves with business office and vendors as necessary;
• Provide referrals to families, in office or on the telephone;
• Provides information to supervisor, co-workers, and public by telephone, in person, or in writing;
• Provides staff training and assistance;
• Responds to inquiries from a variety of internal and external parties (e.g., District staff, parent questions, funded program leaders, etc.) for the purpose of providing information;
• Responsible for accurately inputting and maintaining logs, records, and files;
• Schedules meetings, events, programs, and/or activities (including space and equipment);
• Screens letters, memos, reports, and materials to determine action required. May make recommendations to supervisor. Compose routine letters and memos;
• Serves as liaison with other operating units, agencies, outside officials, etc;
• Takes notes and type minutes of meetings;
• Tracks requisitions to ensure timely process to obtain materials;
• Performs related duties as required.
 

 
PART V - Working Conditions, Physical and Mental Requirements
 
Employees appointed to positions in this class must have adequate physical strength, stamina, physical agility and visual and auditory acuity and must maintain such physical fitness as to be able to perform the duties of the class. A physical examination may be required.
 
Frequency: Place an “X” in each box that is appropriate to your job.            
NEVER (N)

OCCASIONALLY (O)

FREQUENTLY (F)

CONSTANTLY (C)

0 % of Shift

1-33% of Shift

34-66% of Shift

67-100% of Shift

Working Conditions

N

O

F

C

Working Conditions

N

O

F

C

Physical Demands

Depth Perception

X

Standing

X

Color Distinction

X

Walking

X

Peripheral Vision

X

Sitting

X

Driving

X

Lifting

X

Physical Strength:

Carrying

X

Little Physical Effort (-10 lbs.)

X

Pushing

X

Light Work (-20 lbs.)

X

Pulling

X

Medium Work (20-50 lbs.)

X

Climbing

X

Heavy Work (50-100 lbs.)

X

Balancing

X

Very Heavy Work (100+ lbs.)

X

Stooping

X

Environmental Conditions

Kneeling

X

Cold (50 degrees F or less)

X

Crouching

X

Heat (90 degrees F or more)

X

Crawling

X

Temperature Changes

X

Reaching

X

Wetness

X

Handling

X

Humidity

X

Grasping

X

Extreme Noise or Vibration

X

Twisting

X

Exposure to Chemicals

X

Feeling

X

Exposure to Gases and Fumes

X

Talking

X

Exposure to Unpleasant Odors

X

Hearing

X

Exposure to bodily fluids

X

Repetitive Motion

X

Exposure to dampness

X

Hand/Eye/Foot Coordination

X

Confinement to Small or Restricting Area

X

Visual Acuity/Near

X

Mechanical Hazards

X

Visual Acuity/Far

X

Physical danger or abuse

X
 
The above statements are intended to describe the general nature and level of work being performed by the employee assigned to this position. They are not to be construed as an exhaustive list of all job responsibilities and duties performed by personnel so classified.
 
Waterbury Public Schools is an equal opportunity employer. In compliance with the Americans with Disabilities Act, the District will provide reasonable accommodations to qualified individuals with disabilities and encourage both prospective and current employees to discuss potential accommodations with the District when necessary.
 
 




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Openings as of 4/25/2025
Office: Professional & Clerical

Secretary 2 - Special Ed - Pupil Services

JobID: 2523

Position Type:
  Office: Professional & Clerical/Secretary 2


Date Posted:
  5/4/2023


Location:
  Special Education


Date Available:
  Immediately After Hire


Closing Date:
  Until Position is Filled


  Additional Information:  Show/Hide

Waterbury Public Schools
 
 
JOB CLASSIFICATION TITLE:
Secretary II
 
DEPARTMENT:
Districtwide
 
FUNDING SOURCE:
Grants
 
BARGAINING UNIT CLASSIFICATION:
SEIU 3
  
REPORTS TO:
Initially works under the close supervision of an employee of higher grade; works more independently with acquired experience.
 
FLSA DESIGNATION:
Non-Exempt, Full-Time, 35hrs/wk., 12 months, $16.50 Hourly Rate. Note: This is a Full-Time, Union, grant-funded position with benefits that exists as long as funds are available.   

PART I - SUMMARY OF CLASSIFICATION 
This class performs the full range of professional, secretarial and clerical support. Also furnishes the public and staff with courteous, effective and timely information and service.
 
PART II - MINIMUM KNOWLEDGE, SKILLS AND ABILITIES
 
A. EDUCATION AND EXPERIENCE:
 
General Experience: 
1. Three or more years of experience in clerical/secretarial work. 
Substitution Allowed: 
 
1. College training in Business or Secretarial Science may be substituted for general office experience. 
B. CREDENTIALS:
 
C. LICENSURES, CERTIFICATIONS AND OTHER REQUIREMENTS: 
Incumbents in this class may be required to possess a current CT Motor Vehicle Class D Operator License.
 
D. CONTINUING EDUCATION REQUIREMENTS:
 
E. KNOWLEDGE, SKILLS AND ABILITIES: 
1. Knowledge of general office principles and procedures utilizing IBM compatible computers (Windows, Excel, Access, PowerPoint, Internet, etc.).
2. Excellent communication, interpersonal and telephone skills.
3. Knowledge of Data Base Entry.
4. Ability to develop and maintain filing system.
5. Familiar with business communication and business mathematics.
6. Ability to schedule and prioritize.
7. Some bookkeeping knowledge.
8. Helpful, with ability to work on multiple tasks.
9. Must employ good judgement, tact and courtesy.
10. Ability to perform tasks with little or no supervision.  
PART III - POSITION SUPERVISES: 
N/A 
PART IV - ESSENTIAL FUNCTIONS 
The following identifies the primary and essential functions of the position and is not intended to be an exhaustive listing of all duties:
 
      1. CORRESPONDENCE: Types documents, correspondence, forms and other related material. 
2. FILING: Performs basic and complex processing tasks such as sorting, numbering, coding and filing forms and documents. 
3. INTERPERSONAL: Serves as a receptionist, greeting the public, answering the phones and handling routine inquiries.
4. PROCESSING:  Operates standard office machines. Maintains inventory and orders supplies. Reviews information and material for accuracy and completeness. Organizes and schedules meetings, workshops and interviews for the program. Handles classified material to ensure confidentiality. Maintains records of State, local and federal reports and budgets. Reviews, sorts and distributes mail. Attends meetings and conferences as needed.
5. Performs related duties as assigned by the Grants Supervisor. 
PART V - Working Conditions, Physical and Mental Requirements 
 
Physical Requirements:
 
Employees appointed to positions in this class must have adequate physical strength, stamina, physical agility and visual and auditory acuity and must maintain such physical fitness as to be able to perform the duties of the class. A physical examination may be required.
 
Frequency: Place an “X” in each box that is appropriate to your job.            
NEVER (N)	OCCASIONALLY (O)				FREQUENTLY (F)	CONSTANTLY (C)
0 % of Shift	1-33% of Shift				34-66% of Shift	67-100% of Shift
Working Conditions	N	O	F	C	Working Conditions	N	O	F	C
Physical Demands	Depth Perception	X
Standing	X	Color Distinction	X
Walking	X	Peripheral Vision	X
Sitting	X	Driving	X
Lifting	X	Physical Strength:
Carrying	X	Little Physical Effort (-10lbs.)	X
Pushing	X	Light Work (-20 lbs.)	X
Pulling	X	Medium Work (20-50 lbs.)	X
Climbing	X	Heavy Work (50-100 lbs.)	X
Balancing	X	Very Heavy Work (100+ lbs.)	X
Stooping	X	Environmental Conditions
Kneeling	X	Cold (50 degrees F or less)	X
Crouching	X	Heat (90 degrees F or more)	X
Crawling	X	Temperature Changes	X
Reaching	X	Wetness	X
Handling	X	Humidity	X
Grasping	X	Extreme Noise or Vibration	X
Twisting	X	Exposure to Chemicals	X
Feeling	X	Exposure to Gases and Fumes	X
Talking	X	Exposure to Unpleasant Odors	X
Hearing	X	Exposure to bodily fluids	X
Repetitive Motion	X	Exposure to dampness	X
Hand/Eye/Foot Coordination	X	Confinement to a Small or Restricting Area	X
Visual Acuity/Near	X	Mechanical Hazards	X
Visual Acuity/Far	X	Physical danger or abuse	X

THE ABOVE STATEMENTS ARE INTENDED TO DESCRIBE THE GENERAL NATURE AND LEVEL OF WORK BEING PERFORMED BY THE EMPLOYEE ASSIGNED TO THIS POSITION. THEY ARE NOT TO BE CONSTRUED AS AN EXHAUSTIVE LIST OF ALL JOB RESPONSIBILITIES AND DUTIES PERFORMED BY PERSONNEL SO CLASSIFIED.
 
Waterbury Public Schools is an Equal Opportunity Employer. In compliance with the Americans with Disabilities Act, the District will provide reasonable accommodations to qualified individuals with disabilities and encourage both prospective and current employees to discuss potential accommodations with the District when necessary.
 
 




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