JOB TITLE: Middle School Athletic Coordinator
FLSA CLASSIFICATION: Exempt (Professional), salaried employee
WORK DAYS: 184 days (does not include holidays) STANDARD HOURS PER DAY:
7 hours per day (“Teacher Contract/Salary”)
In addition, hours outside of Teacher Contract Time, after school hours (4PM - end of practices, games, matches, study tables, parent meetings, etc) and occasional weekends (“Stipend”)
WORK YEAR: The work year for the Teacher is set annually in a school calendar adopted by the Board of Education. Teachers work in schools that operate on one calendar; a balanced school year calendar.
SALARY SCHEDULE & BENEFITS:
The IMS Athletic Coordinator is paid on the “Teachers” salary schedule, and is eligible for benefits on the “Teachers” benefits schedule.
Starting salary $50,500 (BS)/$51,500 (MS) with 0 years of experience.
The stipend for the Middle School Athletic Coordinator is $12,095.
REPORTS TO: The IMS Athletic Coordinator reports to the Principal of their building.
SUPERVISES: The IMS Athletic Coordinator supervises coaches (for evaluation purposes) and event workers.
GENERAL SUMMARY: The Intermediate Middle School Athletic Coordinator is responsible for overseeing the administration, staffing, scheduling, and event management of the middle school athletic program. This role ensures alignment with the district’s vision, promotes student-athlete academic achievement, and maintains a culture of fairness and inclusivity.
ESSENTIAL FUNCTIONS:
Program Administration
Establish and implement a vision for the athletic program that aligns with the district’s intermediate/middle and high school athletic programs.
Ensure athletic programs complement the academic mission of the school, integrating CORE values and academic achievement.
Promote an inclusive environment that encourages participation from all students, including those from intermediate academies.
Develop and implement athletic policies in alignment with school, district, and governing bodies (e.g., state athletic associations).
Organize and oversee an eligibility tutoring program to support student-athletes’ academic success.
Conduct seasonal meetings with parents/guardians to discuss expectations, policies, and student-athlete development.
Communicate athletic physical and eligibility requirements clearly and effectively.
Manage the athletic program’s budget, ensuring financial sustainability and responsible allocation of resources.
Oversee revenue streams such as ticket sales, fundraising efforts, and sponsorships.
Implement checks and balances to maintain compliance with prescribed accounting practices.
Staffing & Scheduling
Oversee the hiring process for coaches - recruit, interview, and recommend candidates for coaching positions.
Provide training and support to coaches to ensure alignment with district expectations.
Conduct evaluations and provide constructive feedback for coaches' professional growth.
Address disciplinary concerns regarding coaching staff as needed.
Develop and maintain athletic event schedules, ensuring accurate documentation of dates, times, and locations.
Coordinate schedules in alignment with school and district calendars to avoid academic conflicts.
Ensure a fair balance of home and away games while minimizing travel disruptions for students.
Communicate schedule changes promptly to all stakeholders, including coaches, players, parents, officials, and event workers.
Oversee the acquisition, maintenance, and distribution of athletic equipment.
Ensure all equipment meets safety and performance standards.
Coordinate facility use, ensuring spaces are available for multi-purpose activities while maintaining safety and efficiency.
Manage uniform rotation and replacement to maintain professional representation of the school and district brand.
Maintain emergency medical kits and ensure all medical information for athletes is up-to-date.
Event Administration
Ensure proper supervision and administration of all hosted athletic events.
Arrange for administrative coverage for away events when necessary.
Serve as a liaison between schools, officials, and event staff to ensure smooth operations.
Contract game officials and ensure they receive proper accommodations and compensation.
Hire, train, and supervise event workers such as ticket sellers, scoreboard operators, and security personnel.
Coordinate with Warren Police Department and athletic trainers to ensure adequate security and medical support for events.
Develop a contingency plan for staffing changes due to cancellations or emergencies.
Arrange transportation for all away games and competitions.
Optimize transportation costs by combining teams and trips when possible.
Ensure safe and efficient travel by assigning adult supervision on all buses.
Implement accountability protocols to track student-athlete travel arrangements.
Culture & Leadership
Foster a culture of respect and collaboration among students, staff, parents, and the community.
Serve as a role model for sportsmanship and professionalism in all interactions.Support student-athletes, parents, coaches, and staff to foster a positive school environment.
Assist with non-athletic duties, including lunchroom/hallway supervision, classroom coverage, and transportation duty.
Take on leadership roles in school-wide initiatives and district-wide athletic meetings.
Serve as a liaison between student-athletes, coaches, parents, teachers, and school administration.
Maintain open lines of communication through meetings, emails, newsletters, and social media updates.
Promote athletic program accomplishments through local media and school communications.
Organize and participate in meetings between middle school and high school coaches to ensure program continuity.
Stay up to date on rule changes, coaching techniques, and athletic program best practices.
Participate in professional organizations, workshops, and conferences related to athletic administration.
Engage in professional learning opportunities provided at the school and district level.
NON-ESSENTIAL FUNCTIONS:
1. Other duties as assigned by the Principal.
ENTRY-LEVEL REQUIREMENTS:
1. EDUCATION/TRAINING:
2. EXPERIENCE:
Experience as an assistant athletic director, administrator or coach of a high performing school or program.
Experience in dealing effectively with the general public and large groups is preferred.
3. CERTIFICATIONS &/OR LICENSES: Valid Indiana Teacher’s license in secondary administration and supervision is a plus.
4. OTHER: Ability to perform the essential functions and to fulfill the physical/sensory/environmental requirements of the job (with or without reasonable accommodations) is required.
PHYSICAL REQUIREMENTS: The duties and responsibilities of the IMS Athletic Coordinator involve a daily combination of office work, traveling throughout the building and grounds, and interacting verbally with students, staff, parents, members of the community, and school administrators in other districts.
This job does require heavy lifting, up to 50lbs or other physical abilities often associated with manual labor.
SENSORY REQUIREMENTS: The ability to communicate verbally in person and via telephone is very important. The ability to compose documents that are readily and fully understood is very important.
ENVIRONMENTAL FACTORS: Tasks are regularly performed without significant exposure to adverse environmental conditions, such as dirt, dust, pollen, odors, wetness, humidity, rain, fumes, temperature and noise extremes, machinery, vibrations, electric currents, traffic hazards, animals/wildlife, toxic/poisonous agents, violence, disease, or pathogenic substances.