Openings as of 3/16/2025

Secretary B-Executive Director of Special Education

JobID: 631

Position Type:
  Administrative Support Staff


Date Posted:
  3/7/2025


Location:
  Administration Building


Date Available:
  To Be Determined


Closing Date:
  3/13/25 or until filled


  Additional Information:  Show/Hide
MINIMUM QUALIFICATIONS:
1. High School Graduate or equivalent.
2. Knowledge of and ability to demonstrate basic business-related skills.
3. Computer literate with ability to successfully work with all District operating systems, including but not limited to various Microsoft applications such as Word, Excel, and Publisher.
4. Ability to organize and prioritize tasks in order to effectively work within a timeline.
5. Clerical experience beyond minimum required.
6. Ability to perform duties requiring strictest confidentiality.
7. Excellent communication skills and ability to work cooperatively with other personnel.
8. Willing to cross-train with other positions.
 
ADDITIONAL PREFERRED QUALIFICATIONS:
1. Bachelor Degree, Associate degree or academic hours completed beyond high school
2. Experience gained in any unit of the school system.
 
SUPERVISION RECEIVED:
 
Explicit oral and written instructions received from Supervisor or designee for carrying out the operations to be performed.
 
DUTIES:
 
1. Work under the direction of the Executive Director of Special Education and/or designee(s).
2. Assist the Executive Director of Special Education and/or designee(s) in developing and maintaining an exact accounting system which includes monies funded through office.  Regularly monitor budget line items and balance with Treasurer’s Office bi-monthly.  Assist with making modifications and revisions when needed to keep accounts up-to-date, correcting any negative balances, and maintaining all balances with guidelines of state approval.
3. Assist Executive Director of Special Education Office in monitoring and preparing filing for Excess and Catastrophic Cost reimbursement in coordination with the Treasurer’s Office.
4. Work closely with Treasurer’s Office by being online with their Department to have account balances and purchase order information at all times.  Responsible for assisting with final expenditure reporting to the State Department.
5. Assist Executive Director of Special Education and/or designees in developing and maintaining an efficient purchase order system, entering into the system all orders, including purchase orders for Special Education funds/budgets.  Research items to be invoiced and be responsible for payment of services.  Assist with verifying completion of purchase orders, including public and non-public schools funded through office. 
6. Assist Executive Director of Special Education and/or designee in developing and maintaining an inventory system of materials, software licenses, etc. purchased with any/all department funds. 
7. Prepare Board agenda items for budgets, contracts and personnel recommendations.
8. Assist the Office of Human Resources with building assignments, location and proper payroll coding for all educational aides affiliated with the Office of Special Education.
9. Schedule and coordinate all students with disabilities riding Community Bus Services “CBS”.  Create, provide, update and maintain spreadsheet for CBS with addresses, phone numbers, disability, school, grade and any other requested information.  Be responsible for all changes of address, pick-up and drop-off, deletions and additions.  Review and compare lists and any invoicing frequently to insure billing is correct.
10. Develop and maintain a standard filing system which will make it possible to produce needed information for organizing data for federal and state applications, final reports, and evaluations in an efficient manner.
11. Assist with all Extended School Year (ESY) programs affiliated with the department. Assist department with all program staffing.  Update all forms and applications.  Work to schedule student transportation.  Assist Lead Teachers with ordering supplies and field trips.  Maintain student enrollment and attendance lists with addresses for transportation, P.O.’s etc.
12. Oversee the day-to-day clerical operations of the department.
13. Supervise the collection of and supply proper coding and recording of all department payroll sheets, including CSB, Fairhaven educational aides, and itinerant teachers.
14. Prepare all contract employees payroll (certificated and classified), including non-public funded personnel, and submit to the Treasurer’s Office in a timely manner.  Ensure that all supplemental payroll sheets are properly coded and can be identified with Board action that agrees with the description on the payroll sheet.
15. Oversee the maintenance of confidential student records including Ed-CIMS.
16. Assist with preparation and distribution of materials needed for daily operation of the Special Education Department, as well as State/District testing, building forms, in-services, workshops, professional development, summer programs, and projects, as instructed.
17. Responsible for handling messages and contacts made to the Office of Special Education in the absence of the Executive Director.
18. Keep appropriate information and data on personnel funded through the department.
19. Daily “code” entries and reconciliation of staff absences in the online absence reporting system, making data changes, additions/corrections to staff profiles, as appropriate.
20. Assist with issues for subs including setting up long-term subs, permanent subs and general sub issues in the online absence reporting system that may exist.
21. Oversee online programs used by the Special Education Department (unique, NZY).
22. Field Trips:  Work with the schools and Transportation Department to facilitate field trips as requested by the teachers and approved by their Campus Leaders.  Assist teachers with the required field trip paperwork (Request Forms, Trip Sheets, and PO’s).
23. Enter and process all purchase orders and correspondence for grants funded through both offices.  Be responsible for auditing proper coding on purchase orders from non-public schools.
24. Work with the school nursing providing agency for services and scheduling.  Maintain the nursing budget including PO’s and billing.
25. Coordinate with other departments to maintain contract with American Red Cross for District.
26. In the absence of the Administrative Assistant of State and Federal Programs, prepare Board agenda items and other reports for budget, contracts, and personnel recommendations to be approved. 
27. Assist with District mailings as requested.
28. Abide by the rules, regulations, policies, and procedures of the Warren City School District Board of Education.
29. Perform other relevant duties as assigned by the Superintendent, Associate Superintendent, Executive Director of Special Education or any Executive Director or Supervisor of the Department of Teaching and Learning and/or designee.
 
CONTRACT:  260-262 Days (52 Week); 7.5 hours per day, 37.5 hours per week.

Employment upon verification of BCI & FBI background checks, and all other pre-employment requirements are met.

PROCEDURE FOR MAKING APPLICATION:

Current Warren City School Staff:  Please send cover letter and resume to the Warren City School District, Office of Human Resources, Attention:  Debbie Ball, 105 High Street, N.E., Warren, OH  44481, or by email to debbie.ball@warrencityschools.org, by closing date indicated above.

External Candidates:  Please apply using AppliTrack system through the link attached to this posting or by visiting the Warren City School District website at http://www.warrencityschools.org, click on "Job Opportunities", then "Apply" next to Job ID 631, or "Start an application for employment."  Once your application is complete and submitted, you will receive a confirmation number.





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Openings as of 3/16/2025

Secretary II-Office of Student Services

JobID: 659

Position Type:
  Secretarial/Clerical


Date Posted:
  3/7/2025


Location:
  Administration Building


Date Available:
  To Be Determined


Closing Date:
  3/13/25 or until filled.


  Additional Information:  Show/Hide
MINIMUM QUALIFICATIONS:
1. High School Graduate or equivalent.
2. Knowledge of and ability to demonstrate basic business-related skills.
3. Computer literate with ability to successfully work with all District operating systems, including but not limited to various Microsoft applications such as Word, Excel and Publisher.
4. Ability to organize and prioritize tasks in order to effectively work within timeline.
5. Clerical experience beyond minimum required.
6. Ability to perform duties requiring strictest confidentiality.
7. Excellent communication skills and ability to work cooperatively with other personnel.
8. Ability to lift boxes of materials up to 50 lbs. on a regular basis.
9. Willing to cross-train with other positions.

ADDITIONAL PREFERED QUALIFICATIONS:
1. Bachelor Degree, Associate degree or academic hours completed beyond high school
2. Experience gained in any unit of the school system.
 
SUPERVISION RECEIVED:
 
Explicit oral and written instructions received from Supervisor or designee for carrying out the operations to be performed.
 
DUTIES:
1. Greet visitors while interacting with the public in the Department and Board of Education office.
2. Receive incoming telephone calls to the Board of Education office, offering assistance and forwarding, as appropriate, to the correct destination.
3. Student Records:  Assist with recording and maintaining students’ information such as transfer, withdrawal, address change, open enrollment, tuition, provide accurate information to Data processing department to correct information on EMIS, and provide student information to various public agencies.
4. Maintain permanent depository of school records and supply transcripts of same upon receipt of signed release.
5. Issue, file, track all age and schooling certificates (work permits) in accordance with laws and regulations.  Keep updated spreadsheet information.
6. Coordinate with Secretary E-Registration at Warren G. Harding High School to provide Bureau of Motor Vehicles with list of students who have withdrawn from school.  Contact BMV, and type drivers’ licenses revoked form of full-time work permits for students not attending classes.  Compile annual report.
7. Register all students and transfer students grades K-8 monitoring enrollment in compliance w/established school district boundaries and with regard to legal custody.
8. Upon receipt, file suspension forms from all schools accordingly.
9. File withdrawn student folders and paperwork as they are received.
10. Prepare student records for verification of scanned disk to alphabet list.  Purge/shred old records of students after scanning.
11. Type/send both Intra-District and Inter-District Open Enrollment forms.  Run report on Open Enrollment and correct any EMIS errors.
 
• Maintain open enrollment records, application status, and notifications to families, buildings and other school districts. 
 
12. Maintain database of all juvenile/adult cases filed in court and files on juvenile charges, adult charges, daytime curfew offenders, arrests, summons, and protection orders.
13. Prepare and send to kindergarten parents, written communication identifying any missing records from kindergarten registration.
 
• Manage kindergarten registration status, numbers, and procedures.  Keep Student Services, Administration or buildings apprised of registration status.
 
14. Perform duties as requested by supervisor such as typing letters/reports, opening mail, etc., and assist secretaries with attendance or student problems.  Cross-train with other secretary in Student Services.
 
15. Mailroom:
 
1. Assume responsibility for effective operation of the Mailroom in the Administration Building that includes ensuring equipment is in proper operating condition (call out of machines repair person as needed) with adequate supplies and paper for all machines.
2. Responsible for all bulk mailings including preparing envelopes and getting mail to the post office.
3. Process all incoming and outgoing U.S. mail and interoffice mail.
4. Responsible for taking mail to the post office at the end of the work day.
5. Work with Business Office to coordinate purchase orders for supplies and postage.
 
16. Order Clerk:
    1. After the Treasurer approves purchase orders, print, separate, distribute and file all purchase order copies.
 
17. Abide by the rules, regulations, policies and procedures of the Warren City School District Board of Education.
18. Perform other relevant duties as may be assigned by Superintendent, Associate Superintendent and/or his/her designee.

SALARY:  Salary Table E, Pay Range V, 260-262 day (52 week) Contract.  Salary per negotiated union contract.

Employment upon verification of BCI & FBI background checks, and all other pre-employment requirements are met.

PROCEDURE FOR MAKING APPLICATION:

Current Warren City School Staff:  Please send cover letter and resume to the Warren City School District, Office of Human Resources, Attention:  Debbie Ball, 105 High Street, N.E., Warren, OH   44481, or via email at debbie.ball@warrencityschools.org, by the closing date indicated above. 

External Candidates:  Please apply using AppliTrack system through the link attached to this posting or by visiting the Warren City School District website at http://www.warrencityschools.org, click on "Job Opprotunities", then "Apply" next to appropriate Job ID 659 or "Start an application for employment".  Once your application is complete and submitted, you will receive a confirmation number.




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Openings as of 3/16/2025

Data Services Specialist

JobID: 658

Position Type:
  Technology


Date Posted:
  3/7/2025


Location:
  Administration Building


Date Available:
  To Be Determined


Closing Date:
  3/13/25 or until filled.


  Additional Information:  Show/Hide
JOB SUMMARY:
 
The Data Services Specialist will support the district’s data management efforts by assisting in the accurate entry, verification and reporting of EMIS (Education Management Information System) data.  Working under the supervision of the EMIS Coordinator and Curriculum Director, this role will collaborate with district personnel to ensure compliance with state reporting requirements and provide technical assistance related to student information systems. 
 
WORK ENVIRONMENT:
 
The position operates within an office setting and requires regular interaction with school administrators, staff and external agencies.  Candidates should be detail-oriented, adaptable and comfortable working with data management systems. 
 
 
REQUIRED QUALIFICATIONS:
 
1. High School Diploma.
2. Strong written and verbal communication skills.
3. Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint).
 
ADDITIONAL PREFERRED QUALIFICATIONS:
 
1. Associates degree or higher.
2. Experience with ProgressBook Management, ODDEX, SSID Site and Data Collector.
3. Knowledge of Special Education protocols and procedures.
4. Understanding of Gifted Education Data Reporting.
 
KEY RESPONSIBILITIES:
 
1. Assist in entering and verifying EMIS information to ensure accuracy and compliance with state requirements.
2. Gain proficiency in state software programs related to EMIS data management.
3. Communicate effectively with other districts regarding student records.
4. Provide support to building personnel in using SIS (Student Information Systems) software and entering EMIS data.
5. Assist in preparing district and building reports related to student data and compliance.
6. Work with SSID number assignment and verification for students. 
7. Maintain building information and baseline data for Warren City Schools.
8. Utilize the NEOMIN Helpdesk for software and technical support needs.
9. Attend NEOMIN/State training sessions to stay updated on EMIS reporting requirements and system updates.
10. Abide by the rules, regulations, policies and procedures of The Warren City School District Board of Education.
11. Performs other duties as may be assigned by the Superintendent/CEO, Associate Superintendent, the EMIS Coordinator and Curriculum Director or designee.

SALARY:   Per Negotiated Contract.

CONTRACT:  260 Days (52 Week); 7.5 hours per day, 37.5 hours per week.

Employment upon verification of BCI & FBI background checks, and all other pre-employment requirements are met.

PROCEDURE FOR MAKING APPLICATION:

Current Warren City School Staff:  Please send cover letter and resume to the Warren City School District, Office of Human Resources, Attention:  Debbie Ball, 105 High Street, N.E., Warren, OH 44481, or by email to debbie.ball@warrencityschools.org, by closing date indicated above.

External Candidates:  Please apply using AppliTrack system through the link attached to this posting or by visiting the Warren City School District website at http://www.warrencityschools.org, click on "Job Opportunities", then "Apply" next to Job ID 658, or "Start an application for employment."  Once your application is complete and submitted, you will receive a confirmation number.




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