Frontline Applicant Tracking - Sun Prairie Area School District

Openings as of 4/29/2025

HR Admin Associate III - Benefits

JobID: 2857

Position Type:
  Support Staff - Admin. Associate (clerical)/Admin Associate III


Date Posted:
  4/16/2025


Location:
  District Support Center


Date Available:
  05/19/2025


Closing Date:
  05/01/2025


  Additional Information:  Show/Hide

STARTING WAGE: $23.59+ per hour (based on experience)

SUMMARY:
This position supports the Human Resources department by assisting with benefits administration, including enrollment, paperwork processing, FMLA coordination, and serving as a benefits liaison for employees. This role requires knowledge of benefits programs, HRIS systems, and strong communication skills, and the ability to handle confidential information while working in a fast-paced environment.
 
ESSENTIAL RESPONSIBILITIES included the following: Other duties may be assigned.
 
1. Assist employees with benefits enrollment, changes, and inquiries
2. Process benefits paperwork accurately, any payroll actions related to benefits, and maintain confidential employee files
3. Collaborate with Benefits Specialist to support employees’ access to FMLA and other types of leave when appropriate
4. Collaborate with Benefits Specialist in processing workers’ compensation claims
5. Support Benefit Specialist and Director of Human Resources with open enrollment processes and prepare related materials
6. Serve as benefits liaison for employees in accessing the appropriate insurance and benefits processes
7. Assist Benefits Specialist and the Human Resources team with onboarding of new employees and other benefit-related tasks (i.e. Insurance Open Enrollment, leaves of absence, etc.)
8. Analyze data and resolve benefits-related issues and discrepancies
9. Generate benefits reports and analyze data for district planning purposes
10. Maintain knowledge of current benefits programs and upcoming changes
11. Collaborate with the Human Resources team and business partners on projects focused on benefits and other Human Resources related tasks.
12. Ability to analyze data related to Human Resources concepts: benefit statistics and other Human Resources data
QUALIFICATION REQUIREMENTS: To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to eligible individuals with disabilities to perform the essential functions.
1. Advanced knowledge of office practices, procedures, and equipment
2. Knowledge of FMLA, ADA, benefits open enrollment, and other areas of employee benefits
3. Excellent spelling, punctuation, and English grammar skills
4. Ability to compose correspondence and memorandums
5. Ability to communicate effectively and sensitively both orally and in writing
6. Excellent human relations skills to interact with all employees, community stakeholders, business partners, and the public
7. Skill and knowledge of word processing, spreadsheet, and presentation applications
8. Aptitude for organization and detail
9. Ability to work independently, prioritize work to meet schedules and timelines, and maintain composure under pressure and when distractions occur
10. Ability to exercise judgment in handling information of a highly sensitive and confidential nature with tact, diplomacy, and strict confidentiality
11. Ability to analyze issues and problem-solve
EDUCATION and/or EXPERIENCE:
1. Associate Degree (preferably in Human Resources) with three to five years’ secretarial or administrative experience in a fast-paced Human Resources office environment, or any combination of education and experience that provides equivalent knowledge, skills, and abilities focused on Human Resources.
2. Valid driver’s license.
3. Bilingual in Spanish (preferred).
COMMUNICATION AND INTERPERSONAL SKILLS:
1. Ability to comprehend and interpret a variety of documents including confidential files, health cards, reimbursable absence forms, computer manuals, student/parent handbooks, etc.
2. Ability to respond to common inquiries or complaints from students and staff
3. Ability to prepare a variety of documents using prescribed format and conforming to all rules of punctuation, grammar, diction and style
4. Ability to provide excellent customer service to a variety of audiences while responding to requests for information, explaining procedures and following instructions
5. Ability to communicate effectively with employees, students, parents, administrators, school staff, sales representatives, delivery persons, police officers, School Board members, nurses, the general public, and others verbally and in writing
6. Ability to work independently and multi-task in an organized manner and prioritize tasks to ensure completion of all job responsibilities within designated deadlines. Ability to maintain efficient workflow to meet tight deadlines
7. Demonstrate teamwork and customer service skills
8. Ability to maintain confidentiality and problem solve
9. Works cooperatively in a team environment and can manage and delegate as needed
10. Knowledgeable of all District, federal and state policies and procedures as required
COMPUTER SKILLS:
1. Proficiency in the usage of accounting, database software, internet software, e- mail and word processing software
2. Ability to proficiently use the following programs is strongly preferred: MS Word, MS PowerPoint, Publisher, Excel, as well as proficiency in Google Applications (i.e. slides, sheets, documents)
3. Ability to type accurately and proficiently
4. Ability to assist in electronic file transfers related to employee benefits
5. Working knowledge of office software systems, including knowledge of HRIS (i.e. Skyward) including payroll systems and applicable HR/payroll processes
MATHEMATICAL SKILLS:
1. Ability to add, subtract, multiply, divide and calculate decimals and percentages
2. Skilled in working with spreadsheet applications and formulas       
ENVIRONMENTAL ADAPTABILITY:
1. Be able to prioritize work within a changing environment while always keeping a focus on supporting employees
2. Ability to work effectively in an office environment
3. Occasionally required to work outside of normal school hours as needed for special events
PHYSICAL REQUIREMENTS:
1. Ability to operate a variety of office equipment including computer, photocopier, calculator, fax machine, telephone, etc.
2. Must have current physical on file with the District Office certifying applicant is able to meet all job qualifications or the ability to complete the physical within 30 days of start date (Wisconsin Statute 118.25)
3. Ability to lift and/or move up to 30 pounds.
4. While performing the duties of this job, the employee is regularly required to sit and talk or hear and occasionally required to stand; walk; and reach with hands and arms.
5. Specific vision abilities required by this job include close vision and distance vision.
The Sun Prairie Area School District is an Equal Opportunity Employer. In compliance with the Americans with Disabilities Act, the School District will provide reasonable accommodations to qualified individuals with disabilities and encourage both prospective and current employees to discuss potential accommodations with the employer.


Attachment(s):
• 2024-25 YEAR ROUND CALENDAR.pdf
• 2025-26 YEAR ROUND CALENDAR.pdf



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Openings as of 4/29/2025

Administrative Associate III (Teaching, Learning and Equity)

JobID: 2868

Position Type:
  Support Staff - Admin. Associate (clerical)/Admin Associate III


Date Posted:
  4/24/2025


Location:
  District Support Center


  Additional Information:  Show/Hide

STARTING WAGE: $23.59 + per hour (based on experience)

This position is full time, 8 hours per day, Monday through Friday, year round.  This position comes with paid time off, paid vacation and is benefit eligible. 
SUMMARY: This position, under general supervision, provides administrative support to a Director in accordance with District policies, procedures, and guidelines. Responsibilities include prioritizing and executing complex, competing tasks; ensuring smooth workflow; and assisting with the coordinating the operations of the department. This position reports to a Director of TLE.
ESSENTIAL RESPONSIBILITIES included the following: Other duties may be assigned.
1. Work closely with the Director and department staff to prioritize department functions and plan schedules to meet deadlines, recommending action to improve standard operating procedure; Assists when and however necessary to accomplish department workloads; assists department team members with the completion of major projects as they arise.
2. Schedule and coordinate meetings, appointments, and special events for the Director. This includes compiling meeting materials, scheduling rooms, recording and preparing minutes, and following-up on future agenda and action items.
3. Answer, screen and prioritize internal and external visitor requests and/or phone calls referring inquiries to appropriate department staff as necessary or directly to the Director depending upon seriousness and/or urgency of the request; respond to general inquiries, complaints and requests for information; and assist in resolving issues and following up on them.
4. Coordinate the flow of communications from the Director; proofreads and edits communication to assure it meets the highest standards of language use, clarity and effectiveness; processes timely replies on own initiative (routine) or from the Director’s dictation or notes; assures confidential handling of all information.
5. Coordinate and process travel arrangements including the preparation and processing of expense reports; prepare itinerary and trip files.
6. Monitor, reconcile and maintain the budget. Process requisitions, pay invoices, process staff development requests, order and maintain supplies and materials and approve appropriate expenditures. 
SUPERVISORY RESPONSIBILITIES:
Oversees departmental workflow.
 
QUALIFICATION REQUIREMENTS: To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to eligible individuals with disabilities to perform the essential functions.
1. Advanced knowledge of office practices, procedures, and equipment. 
2. Excellent spelling, punctuation, and English grammar skills.
3. Ability to compose correspondence and memorandums.
4. Ability to communicate effectively and sensitively both orally and in writing.
5. Excellent human relations skills to interact with all employees, students, parents business and industry executives, representatives from community agencies, and the public.
6. Skill and knowledge of word processing, spreadsheet, and presentations applications.
7. Aptitude for organization and detail.
8. Ability to work independently, prioritize work to meet schedules and timelines, and maintain composure under pressure.
9. Ability to exercise judgment in handling information of a highly sensitive and confidential nature with tact, diplomacy, and strict confidentiality.
10. Ability to analyze issues and problem-solve.
EDUCATION and/or EXPERIENCE:
High School Diploma or equivalent and three to five years of experience as an administrative assistant or in an executive support function.
 
COMMUNICATION AND LANGUAGE SKILLS: Ability to read and interpret documents such as district reporting forms, procedure manuals, and governmental regulations. Ability to write reports and business correspondence. Ability to effectively present information and respond to questions from diverse groups of administrators, school board members, staff, and the general public.
 
MATHEMATICAL SKILLS:
Ability to add, subtract, multiply, divide, and calculate decimals and percents.
 
ANALYTICAL AND REASONING ABILITY:
Ability to apply common sense understanding to carry out instructions furnished in written, verbal, digital, or diagram form. Ability to define problems, collect data, establish facts, and draw valid conclusions and deal with problems involving several abstract and concrete variables.
 
PHYSICAL ATTRIBUTES:
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is regularly required to sit and talk or hear and operate a computer. The employee is occasionally required to stand, walk, and reach with hands and arms. The employee must occasionally lift and/or move up to 20 pounds, such as boxes of paper. Specific vision abilities required by this job include close vision.
 
WORK ENVIRONMENT:
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The noise level in the work environment is moderate, but can be disrupting at times. Position usually demands meeting deadlines with severe time constraints and multiple, constant interruptions.
 
PHYSICAL REQUIREMENTS:
Shall complete a physical examination as required by Wisconsin Statute 118.25.
 


Attachment(s):
• 2024-25 YEAR ROUND CALENDAR.pdf
• 2025-26 YEAR ROUND CALENDAR.pdf



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Openings as of 4/29/2025

Administrative Associate II -Student Services

JobID: 2873

Position Type:
  Support Staff - Admin. Associate (clerical)/Administrative Associate II


Date Posted:
  4/28/2025


Location:
  District Support Center


Date Available:
  07/01/2025


  Additional Information:  Show/Hide
STARTING WAGE: $21.61+ per hour (based on experience)

This position is full time, 8 hours per day (7:30am- 4 pm), Monday through Friday, year round.  See attached work calendar for exact work dates.  The position comes with paid time off, paid vacation, paid holidays and is benefit eligible.

Summary
The purpose of this position is to:
• Process and appropriately manage all special education paperwork in support of legally compliant special education records maintenance and management
• Enhance the administrators’ effectiveness by providing information management and systems support as a member of the student services support team
• Facilitate access to the school environment and related programs by implementing specialized student enrollment and specialized transportation processes
 At this level the employee has increased responsibility in such areas as interpreting policies and procedures, interpreting the supervisor’s point of view, serving as a liaison to staff, administrators, and caregivers, researching and preparing materials for management decisions, and participating in other management assistant activities as requested.
 
Note: Not all duties assigned to every position are included, nor is it expected that all positions will be assigned every duty.

Essential Duties and Responsibilities
1. Composes and types written communication (Examples:  emails, letters, memoranda, reports), minutes of meetings, newsletters, calendars, agendas, handbooks, technical materials, numerical data, charts, and forms with some latitude as to content.
2. Receives and screens visitors and telephone calls, takes messages, schedules appointments, manages calendars, and provides information to callers based on school/department/related programs operations and the interpretation and application of policies and procedures - screening those items that can be handled personally, or forward the others to supervisor and other staff.
3. Establishes and maintains workflow information and provides recommendations for improving efficiency and economy of operations.
4. Manages mail and email for staff; associates incoming correspondence with files or related materials needed for meetings, correspondence, and reports screening those items that can be handled personally and forwarding the rest to supervisor and staff.
5. Monitors and completes student enrollment in the school, completes enrollment reports and ensures students are assigned to classes and schedules (example: Early Childhood, home schooled, private/parochial).
6. Data management including gathering, entry, retrieval, updates, verification, and deletion from electronic and paper records including student files.
7. Creates, maintains, and updates the school/department website.
8. Serves as liaison between supervisor and staff by transmitting information; keeps informed of office details and advises supervisor(s) of any concerns.
9. Determines needs and orders office supplies, equipment, and makes contacts for any needed repairs.
10. Operates standard office equipment.
11. Coordinate specialized student transportation
12. Occasionally supervises students that may be in their assigned area and assists in student behavior interventions as requested.
13. Prepare department specific documents for multiple audiences.
14. Maintains confidentiality of documents and information received for staff and students.
15. Provides backup to other office staff and provides training to other staff and volunteers
16. Acts as liaison to community partners.
17. Participates in building committees and workgroups as requested.
18. Monitors environmental factors and reacts as required.
19. Other activities as assigned
Minimum Training and Experience Required to Perform Essential Job Functions
High school graduate with three to five years secretarial experience in a fast paced office environment, or any combination of education and experience that provides equivalent knowledge, skills, and abilities.  Must possess a valid driver’s license.

Minimum Physical and Mental Abilities Required to Perform Essential Job Functions
Physical Requirements
• Ability to operate a variety of office equipment including computer, typewriter, photocopier, calculator, fax machine, telephone switchboard, etc.
• Must demonstrate proficiency through Skill Check testing (typing speed and accuracy, grammar, proof-reading and MS Office word processing)
• Must have current physical on file with the District Office certifying applicant is able to meet all job qualifications.
• Ability to lift and/or move up to 30 pounds.
• While performing the duties of this job, the employee is regularly required to sit and talk or hear and occasionally required to stand; walk; and reach with hands and arms.
• Specific vision abilities required by this job include close vision and distance vision.
Mathematical Ability
• Ability to add, subtract, multiply, divide and calculate decimals and percentages.
• Skilled in working with spreadsheet application and formulas.
Language Ability and Interpersonal Communication
• Ability to comprehend and interpret a variety of documents including student records, confidential files, health cards, reimbursable absence forms, enrollment forms, computer manuals, student/parent handbook, etc.
• Ability to prepare a variety of documents including class lists, student and ethnic counts, first aid log, attendance records, hot lunch reports, cook counts, enrollment reports, telephone log, etc. using prescribed format and conforming to all rules of punctuation, grammar, diction and style
• Ability to provide excellent customer service to a variety of audiences while responding to requests for information, explain procedures and follow instructions
• Ability to communicate effectively with teachers, students, parents, administrators, sales representatives, delivery persons, police officers, School Board members, nurses, the general public, and others verbally and in writing.
• Ability to work independently and with interruptions in an organized manner and prioritize tasks to ensure completion of all job responsibilities within designated deadlines.
• Ability to maintain confidentiality and problem solve.
• Works cooperatively in a team environment and can manage and delegate as needed.
• Knowledgeable of all district, federal and state policies and procedures as required.
 Environmental Adaptability
• Ability to work effectively in an office environment.
• Occasional exposure to bodily fluids.
• Occasionally required to work outside of normal school hours as needed for special events. 
The Sun Prairie Area School District is an Equal Opportunity Employer. In compliance with the Americans with Disabilities Act, the School District will provide reasonable accommodations to qualified individuals with disabilities and encourages both prospective and current employees to discuss potential accommodations with the employer.
 
Physical Requirements
Shall complete a physical examination as required by Wisconsin Statute 118.25.


Attachment(s):
• 2025-26 YEAR ROUND CALENDAR.pdf



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