Reports To: Principal
FLSA Status: Non-Exempt
Work Schedule: 11 Month Position (as determined by district)
Start Date: Flexible (As soon as April 7th, 2025)
Position Summary:
The High School Secretary plays a vital role in the daily operations of the school by providing administrative support to the principal, staff, students, and parents. This position requires excellent organizational skills, strong communication abilities, and the ability to multitask in a fast-paced school environment.
Essential Duties & Responsibilities:
Administrative Support
Serve as the primary point of contact for the school office, greeting visitors and responding to inquiries.
Manage the principal’s calendar, schedule meetings, and coordinate appointments.
Prepare, format, and distribute correspondence, reports, and other official documents.
Maintain accurate and organized student and staff records, ensuring confidentiality.
Assist with the preparation and coordination of school events, staff meetings, and professional development sessions.
Student & Parent Support
Assist with student attendance tracking, including processing excused absences and tardies.
Maintain student enrollment, withdrawal, and registration records.
Provide parents with information regarding school policies, procedures, and upcoming events.
Distribute report cards, progress reports, and other student-related documentation as needed.
Financial & Office Management
Process purchase orders, track school budgets, and maintain financial records.
Collect and record fees for various school programs, including student activities, parking permits, and transcripts.
Order and manage office supplies, ensuring the school office operates efficiently.
Communication & Coordination
Serve as a liaison between administration, teachers, students, parents, and district personnel.
Disseminate announcements, newsletters, and other communications to staff and families.
Coordinate substitute teacher assignments and ensure proper classroom coverage.
Assist in managing school safety procedures, including emergency drills and visitor protocols.
Other Duties as Assigned
Support staff with clerical needs, such as copying, filing, and data entry.
Assist in coordinating graduation, prom, and other major school events.
Perform other tasks as needed to ensure smooth daily operations of the school.
Qualifications & Skills:
High school diploma or equivalent (Associate’s degree preferred).
Prior experience in an administrative or clerical role, preferably in a school setting.
Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and Google Workspace.
Strong interpersonal and communication skills, with the ability to interact professionally with students, staff, and parents.
Excellent organizational and multitasking abilities, with strong attention to detail.
Ability to handle confidential information with discretion.
Familiarity with student information systems (e.g., Teacherease) is a plus.
Physical & Work Environment Requirements:
Ability to sit, stand, and use a computer for extended periods.
Light lifting (up to 25 lbs) may be required.
Work is performed in an office setting within a school environment.