Frontline Applicant Tracking - Region 8 Education Service Center

Openings as of 4/4/2025
Secretarial/Clerical

Principal Secretary

JobID: 5610

Position Type:
  Secretarial/Clerical/Secretary


Date Posted:
  2/10/2025


Location:
  McCulloch Junior High School


Date Available:
  07/18/2025


Closing Date:
  05/09/2025


District:
  Marion Community Schools
  MARION COMMUNITY SCHOOLS
Marion, IN
 
Job Description
 
Position Title:  Junior High School Principal’s Secretary                         FLSA Status:  Non-Exempt
 
Responsible to:  Building Principal                                                        Supervises:  N/A
 
Evaluated by:  Building Principal                                                           Terms of Employment:  215 days
 
Evaluation Period:
• Formative evaluations throughout the school year as per MCS Performance and Assessment procedures
• Annual evaluation prior to May 30
 
Purpose of the Position:  To provide assistance to the building principal and perform additional tasks assigned by the building principal.
 
Classified as Confidential Employee: Functional responsibilities or knowledge in connection with the issues involved in dealings between the school corporation and its employees require strict adherence to confidentiality.
 
Minimum Requirements:  The following qualifications represent the minimum requirements necessary for an individual to perform this position effectively.
• High school diploma or GED equivalent and five (5) years of clerical experience
 
• Demonstrated reliability, flexibility and stress management within an ever-changing environment
• Technology skills in areas of typing, word processing, Excel Outlook, Infinite Campus, alarm systems, phone systems and building intercom
• Strong people and communication skills
• Self-motivation and ability to work effectively individually or as part of a team
           
Essential Functions of the Position:  The following functions have been determined by Marion Community Schools to be essential to the successful performance of this position.
• Serve as the primary contact for the general public and school personnel regarding school business.
• Answer phones and monitor classroom intercom/communications.
• Find clothes, books, money, IDs, assignments, personal notes, medicines, instruments, etc. and have delivered to students. 
• Oversee student usage of phone.
• Maintain the Master Calendar of events; type monthly calendars.
• Type daily bulletins, news releases, staff memorandums, letters home to parents, permission slip forms.
• Coordinate substitutes.
• Maintain building staff payroll and submit to ESC.
• Submit maintenance work orders.
• Distribute materials to staff.
• Submit State Reports.
• Oversee copy machine maintenance on four copy machines and the fax machine.
• Design, type and mail quarterly newsletters.
• Coordinate Fall Registration (notify students, parents, recruit parent volunteers; compile registration materials for parent pick up).
• Put together teacher grade books and type opening of school materials for teachers.
• Distribute supplies to teachers/staff.
• Mail assessment results to parents.
• Prepare Student Awards.
• Manage report cards (grade changes, grade verifications, report card distribution to teachers, PowerSchool preparation for grades to be entered, F List, Honor Roll).
• Type truancy letters for Social Worker.
 
Secondary Functions of the Position:  The following functions, while important and necessary to the position, have been determined by Marion Community Schools to be marginal to the successful performance of this position.
• Perform other duties and responsibilities as directed by the Building Principal and/or the Superintendent.
 
Knowledge of:
• Policies, procedures and functions of office administration
• Applicable software and applications
 
Ability to:
• Plan, organize, and schedule priorities.
• Use independent judgment and initiative in making sound decisions and in developing solutions to problems.
• Discreetly handle confidential and politically sensitive matters.
• Make independent decisions in accordance with established policies and procedures.
• Tactfully and courteously respond to requests and inquiries/complaints from the general public and staff.
• Communicate clearly and concisely, both orally and in writing.
• Establish and maintain effective working relationships with students, staff and the community.
 
Equipment Used:
• General Office Equipment (computer, telephone, copier, fax machine, typewriter)
• Emergency radio
 
Place Where Work is Performed: 
• McCulloch Junior High School
 
Physical Demands:
• Must be able to sit and/or stand for long periods of time.
• Must be able to stoop, kneel or crouch.
• Must be able to hear and speak clearly.
• Must be able to lift items of 20 lbs. occasionally.
 
How this Job Description was developed:
This job description was developed by the HR Department in conjunction with the Junior High School Principal.
 
Marion Community Schools assures Equal Employment Opportunities for job candidates and employees.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential tasks. This job description is intended to accurately reflect the position activities and requirements.  However, management and administration reserves the right to modify, add, or remove duties and assign other duties as necessary.  It is not intended to be and should not be construed as an all-inclusive list of all the responsibilities, skills, or working conditions associated with the position.
 
 




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