Positions will remain posted until filled regardless of the closing date.

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Openings as of 1/21/2025

    Level IV VANTAGE Office Assistant, job share position for 20 hours per two-week pay period JobID: 8268
  • Position Type:
      Office Assistants/Office Assistant for Vantage

  • Date Posted:
      9/13/2024

  • Location:
      VANTAGE

  • Date Available:
      ASAP

  • Closing Date:
      open until filled

  •   
    Assignment:
    Job share a total position that is 8 hours per day, 207 days per year from late August to mid June.  The position does not work during winter or spring break. 
    The open part of the job share will be regulary scheduled every other week for 2.5 days for a total of 20 hours per two-week pay period. In addition, this position will work full-time from February 10-21, 2025.
    7:00 a.m. to 3:30 p.m.
    Minimum hourly rate: $25.48

    Job Responsibilities:
    1. Process data to generate reports, numbers and look for ways to eliminate data errors and improve efficiency by utilizing tools, applications, and other resources.
    2. Generate, process and analyze data from Skyward, survey responses, forms, application reports, and various spreadsheet requests. Utilize survey information to present data in a digestible, graphic format.
    3. Provide hardware/software configuration/setup, set up tech for guests, daily computer support assisting students and staff.
    4. Manage and improve efficiency logistics for events and other aspects of VANTAGE to accommodate program growth.           
    5. Provide customer service and administrative support to VANTAGE students, staff, teachers, guest instructors and visitors by serving as the first point of contact.
    6. Define, support, and implement communications strategies for various program needs including events, volunteer recruitment, and partner engagement.
    7. Manage logistical, transportation, and other aspects of VANTAGE events and site visits including Mentor kickoff, registration, HR Day, Shark Tank, Graduation, Mentor Appreciation and other events as they arise.
    8. Manage the VANTAGE overall budget report including expense reports, invoices, billing, coding, supplies.
    9. Create and manage VANTAGE databases (guest instructors, site visits, mentors, alumni)
    10. Manage transportation for all VANTAGE operations. This includes daily buses, event/site visit buses, and student car issues
    11. Purchase and maintain inventory of Vantage supplies and materials. Request all computer, copy machine and technical repairs, and building repairs.
    12. Performs other duties of a similar nature or level

    Job Qualifications:
    1.  High level skill using Excel to manage/manipulate large data sets.
    2.  Experience with CRM software, including preparing and importing data from other sources
    3.  Successful experience in a clerical or administrative assistant position.
    4.  Extensive computer experience, including Microsoft Office (Word, Excel, Power, and Outlook) and Google Docs.
    5.  Ability to create and refine visual communications like PowerPoint presentations.
    6.  Evidence of excellent scores on skills performance tests.
    7.  Evidence of ability to maintain confidentiality.
    8.  Evidence of strong organizational skills
    9.  Excellent human relations and customer relations skills. 
    10.  Evidence of flexibility is a high priority.
    11.  Evidence of excellent typing skills, minimum of 50 wpm.
    12.  Evidence of ability to work in an environment with many interruptions, adjust to changing priorities, and be comfortable working in a fast-paced environment.
    13.  Evidence of ability to initiate tasks and work with minimum supervision.
    14.  Evidence of ability to anticipate, analyze, and problem solve various situations.
    15.  Evidence of excellent organizational and record-keeping duties.
    16.  Demonstrated experience monitoring and maintaining budgets.
    17.  Evidence of ability to prioritize and handle multiple tasks simultaneously.
    18.  Evidence of strong verbal and written communication skills, and interpersonal skills as applied to interaction with coworkers, supervisor, the general public, etc. sufficient to exchange or convey information and to receive work direction. 








Postings current as of 1/21/2025 3:01:25 AM CST.


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