Frontline Applicant Tracking - Hall County Schools

Openings as of 3/30/2025

School Secretary

JobID: 3651

Position Type:
  Secretarial/Clerical


Date Posted:
  3/11/2025


Location:
  Howard E. Ivester Early College - 5050


Date Available:
  7/21/2025


  School Secretary

Position Purpose
Under the direct supervision of the principal or other school administrators, to provide clerical, secretarial and administrative assistance at a school site, conveying information regarding school functions and procedures; data entry; supporting the broad array of services provided to students, parents, instructional and support employees; and to coordinate work of other school clerical employees.

Essential Functions
• Composes documents, forms and communications (e.g., notices, correspondence, bulletins, reports, newsletter, handbooks) for principal, or other school administrators for the purpose of requesting or providing information about school and work-related matters, activities, events, etc.
• Working knowledge of Google Docs, Sheets, Forms and Canva are helpful.
• Maintains the daily/weekly/monthly calendar of the principal and admin and for the purpose of coordinating the scheduling of school appointments, activities, meetings, etc.
• Assists in planning and scheduling school events and activities, and maintaining calendar of school events for the purpose of coordinating and scheduling events such as orientation, open house, field trips, assemblies, conferences, etc.
• Maintains documents, files and records for the purpose of providing up-to-date reference and audit trail for compliance as requested by the principal.
• Completes school related work orders.
• Maintains inventories of supplies and materials for the purpose of ensuring items' availability including Chromebooks and IT / AV equipment.
• Assists visitors to the office, including students, parents, substitutes teachers, and others.
• Answers telephone calls, and provides information and assistance to callers.
• Distributes incoming mail appropriately; sends outgoing mail.
• Schedules appointments with students, parents and teaching staff or others as requested.
• Evaluates situations for the purpose of taking appropriate action and/or directing to appropriate personnel for resolution.
• Entering data into computer system regarding enrollment and student records (e.g., transportation, attendance, withdrawals).
• Responds to inquiries from students, parents and employees, providing information, facilitating communication among parties and/or providing direction.
• Serves as liaison with outside organizations (e.g., transportation, food service, suppliers) for the purpose of coordinating the scheduling of deliveries, activities, etc.
• Supports, guides, leads, trains and coordinates work of school clerical employees for the purpose of assistance with administrative functions.
• Setting up for meetings and events.
Additional Duties
Performs other related duties, as assigned, for the purpose of ensuring the efficient and effective functioning of the school.
                Note:  The above description is illustrative of tasks and responsibilities.  It is not meant to be all inclusive of every task or responsibility.

Travel Requirements
Limited travel to and from meetings may be required.
Knowledge, Skills and Abilities
• Positive attitude and professionalism.
• Ability to describe problems and communicate orally or in writing to supervisor.
• Ability to establish and maintain cooperative working relationships with others at work.
• Ability to carry out instructions furnished in written or oral form.
• Ability to perform high school level math operations.
• Ability to understand, apply and use personal computers and software applications (e.g., Word, Excel, PowerPoint, Canva or Publisher, the Internet, Outlook, electronic mail Google Suites).
• Ability to problem solve job-related issues.
• Ability to work with a diverse group of individuals.
• Ability to process paperwork accurately according to standardized procedures.
• Ability to maintain confidentiality of information regarding students, employees, etc.
• Organizational, attention to detail, and time management skills.
• Ability to multitask and take initiative.
• Creative Abilities.
Physical and Mental Demands, Work Hazards
• Works in standard office and school building environments.
• Ability to work outdoors during outdoor student activities.
        *See the Summary of Physical, Sensory and Environmental Requirements Needed to Perform Essential Job Duties for this position.
Qualification Profile
• Any combination of education and experience providing the required skill and knowledge for successful performance would be qualifying.  Typical qualifications would be equivalent to:
  • Graduation from high school.
  • Associates degree with course work in business, math, word processing, office procedures and record keeping preferred.
  • Bachelor's degree preferred.
  • Successful experience with office management preferred.

FLSA Status:       Non-exempt




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