Openings as of 4/29/2025

District PEIMS Coordinator (Internal Only)

JobID: 2075

Position Type:
  Secretarial/Clerical/Data Processing


Date Posted:
  4/20/2025


Location:
  Administration Building, Bldg. B


Date Available:
  2025-2026 School Year


  
Primary Purpose:
Coordinate the district’s use of student software for scheduling, grade reporting, testing, discipline, and student attendance for the district. Responsible for the preparation and submission of state and federal reports/collections and for the electronic storage and records retention for the district.
 
Qualifications:
Education/Certification:
 
• Bachelor’s degree or equivalent experience
Special Knowledge/Skills:
• Comprehensive knowledge of state and local regulations, including PEIMS Data Standards, the Student Attendance Accounting Handbook, and laws related to student data, attendance, and discipline coding
• Proficiency in maintaining accurate, auditable records, and analyzing complex information
• Expertise in Student Management Systems (preferably Skyward) and report-building tools
• Ability to develop and deliver training materials for staff
• Advanced skills in creating and managing spreadsheets, databases, and documents
• Strong problem-solving abilities for application software troubleshooting
• Exceptional organizational, communication, and interpersonal skills with a proven ability to meet deadlines
 
Experience:
• Minimum of three years’ experience as a district PEIMS Coordinator preferred
• At least three years’ experience using a Student Management System is required
• Experience with TSDS and other TEA reporting sites is preferred
• Experience with Skyward Student Management System, including PEIMS and Data Mining modules, TREx, and Microsoft Excel preferred
 
Major Responsibilities and Duties Records and Reports:
• Coordinate and oversee the collection, integration, and formatting of PEIMS data in compliance with PEIMS Data Standards, for submission requirements. Ensuring accuracy through verification checks and timely corrections.
• Collaborate with campus, business office, personnel staff, and district departments to establish processes that support accurate data coding for PEIMS Submission.
• Collaborate with the technology department to troubleshoot data collection issues.
• Develop and implement procedures for data entry, auditing, and reviewing, conducting audits as needed to ensure data integrity. 
• Submit complete and accurate PEIMS data in Texas Education Agency (TEA)-prescribed format for processing. 
• Provide training on attendance coding, oversee attendance reporting processes, and maintain required attendance records in accordance with Student Attendance Accounting Handbook. 
• Maintain and distribute the district attendance handbook and discipline validation reports.
 
Training and Technical Support:
• Serve as a liaison with school contacts, providing training and technical support to campuses, business offices, and personnel staff involved in PEIMS data processing.
• Receive and disseminate PEIMS-related information from ESC and TEA, including changes to PEIMS Data Standards, and ensuring timely communication to staff.
• Attend all regional PEIMS workshops and relay key information to appropriate staff.
• Develop training materials and provide technical support for district-level programs.
• Provide attendance training and support to campuses and district-level personnel.
• Provide discipline entry training and support to campuses and district-level personnel.
• Ability to develop and maintain systems documentation and technical assistance manuals.
 
Other:
• Ensure compliance with federal and state laws, State Board of Education rules, and local board policy.
• Compile, maintain, and file all required reports, records, and documents in both physical and electronic formats.
• Respond promptly to local, state, and federal requests for information.
• Maintain confidentiality.
• Participate in staff development, faculty meetings, and special events as needed.
• Maintain punctuality in all areas.
• Maintain a positive attitude.
• Serve as a positive role model for students.
• All other duties as assigned by the supervisor.  
Supervisory Responsibilities:
• None.
 
Working Conditions:
Mental Demands/Physical Demands/Environmental Factors:
• Ability to perform mathematical calculations. Repetitive hand motions; prolonged use of computer.
Equipment Used:
• Personal computer, printer, calculator, fax machine, and copier.


The forgoing statements describe the general purpose and responsibilities assigned to this job and are not an exhaustive list of all responsibilities and duties that may be assigned or skills that may be required. 





 




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