Frontline Applicant Tracking - Edmond Public Schools

Openings as of 4/17/2025
Management & Supervision

Purchasing/Contracts Supervisor

JobID: 6337

Position Type:
  Management & Supervision/Purchasing/Contracts Supervisor


Date Posted:
  4/1/2025


Location:
  EDMOND PUBLIC SCHOOL ADMINISTRATION CENTER


Date Available:
  04/14/2025


Closing Date:
  Until Filled


  
    Edmond Public Schools
    Edmond, Oklahoma  
    JOB DESCRIPTION

 
POSITION TITLE:    Purchasing /Contracts Supervisor                                 
POSITION TYPE:	PNB	FLSA STATUS:	EXEMPT
DEPARTMENT:	Admin Center	REPORTS TO:	CFO
WORK CALENDAR:	PNB5	SALARY RANGE:	$50,796 - $59,760
CONTRACT DAYS:	240	STIPEND:	NA
FULL TIME / PART TIME:	FULLTIME	STANDARD WORK HOURS:	8:00 am - 5:00 pm
PAY FREQUENCY:	Monthly	LAST UPDATED:	09-2024

      
JOB SUMMARY
      
 
Under the direction and supervision of the Chief Financial Officer, the Purchasing/Contracts Supervisor shall be required to plan, organize, coordinate, and supervise the purchasing operations of the District; to draft specifications, advertise for bids and quotations, analyze bids received and recommend awarding of contracts or placing of purchase orders; to ensure purchasing operations are timely, accurate, and in accordance with all District Board policies, Local and Federal regulations and legal requirements; to ensure the correct materials or services are purchased at the best price at the right time to support the educational goals of the District.
 
ESSENTIAL DUTIES AND RESPONSIBILITIES:
1. Supervises Purchasing Agent.
2. Supervises facility rentals.
3. Performs contract review and revision for district contracts.
4.  Attends Board of Education meetings. 
5. Initiates contact with vendors relative to supply and equipment availability, invoices, purchase orders and contracts.         
6. Obtains and studies comparative prices and quotations. 
7. Purchases by competitive bidding, informal quotations, and negotiation, items of supply and equipment necessary for the efficient operation of the school district, in accordance with board policies and state regulations.
8. Studies price trends and market conditions and keeps informed of sources of supply and new product development. 
9. Investigates quantity and quality of items purchased.
10. Prepares bidding documents, including notice to bidders, instructions to bidders, specifications, and form of proposal. 
11. Monitors all purchase requisitions to determine correctness of information, price extensions, and coding information. 
12. Verifies 1099 reports and generates 1099 forms for filing. 
13.  Develops and maintains appropriate records, such as vendor and bidder lists. 
14.  Assumes responsibility for correspondence relating to school district  purchasing activities. 
15.  Prepares periodic reports relating to the purchasing function. 
16.  Prepares monthly purchase order report for approval by Board of Education. 
17.  Responsible for maintaining contracts with cooperative purchasing groups, including pricing and vendor participation. 
18.  Acts as a resource for schools and departments for current pricing and bidding information. 
19.  Assists with travel related purchases for district personnel. 
20.  Performs other duties as assigned. 


Length of Contract       Two hundred forty (240) contract days.  

EVALUATION
The performance of this job will be evaluated by the Chief Financial Officer in accordance   with the provisions of the Board's policies and state law.  

QUALIFICATIONS
Required
• Education: Bachelor’s degree in Business Management or related field preferred.
•  Ability to work cooperatively with others, demonstrate self-discipline and initiative, and follow state and district guidelines

KNOWLEDGE & SKILLS
• Basic Skills: 
  • Constantly (More than 5.6 hours or 69% of the day): Speaking, Writing
  • Frequently (Between 2.6 hours and 5.5 hours or 33% to 68% of the day): Active Listening, Monitoring, Reading Comprehension, Complex Problem Solving
  • Occasionally (Up to 2.5 hours or 32% of the day): Active Learning, Critical Thinking, Learning Strategies
  • Rarely: (Less than 1 hour or 12% of the day): Mathematics, Science
 
• Resource Management Skills:
  • Constantly (More than 5.6 hours or 69% of the day): Time Management
  • Frequently (Between 2.6 hours and 5.5 hours or 33% to 68% of the day): Management of Personnel Resources
  • Rarely: (Less than 1 hour or 12% of the day): Management of Financial Resources, Management of Material Resources
 
• Social & System Skills:
  • Frequently (Between 2.6 hours and 5.5 hours or 33% to 68% of the day): Coordination, Service Orientation, Social Perceptiveness, Systems Evaluation
  • Occasionally (Up to 2.5 hours or 32% of the day): Instructing, Persuasion, Judgement and Decision Making, Systems Analysis
  • Rarely: (Less than 1 hour or 12% of the day): Negotiation
SUPERVISORY
Details of supervision

Supervisory Responsibilities 
• Supervisory Responsibility: Purchasing Department employees.
• Supervisory Activities: Budgeting/Staff allocation, Directing, Hiring, Training, and Disciplining.
 
• Decision Making Authority: Decisions impact a functional area or department.
• Customer Interactions: High: interactions with immediate co-workers, department heads, school staff/administrators, vendors, and parents.  
• Budget Management:
  • Order supplies, staffing/payroll, federal program: Yes 
  • Manage or monitor a budget: Yes 
  • Budgetary signing authority: Yes 
 
WORKING CONDITIONS
The working conditions described here are representative of those an employee encounters while performing the essential functions of this job.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions  
• Physical & Psychomotor Demands:
  • Constantly (More than 5.6 hours or 69% of the day): Finger & Hand Dexterity
  • Occasionally (Up to 2.5 hours or 32% of the day): Hearing, Sitting, Standing, Walking
  • Rarely: (Less than 1 hour or 12% of the day): Balancing, Climbing, Crawling, Crouching, Kneeling, Lifting, Multi-limb Coordination, Pulling, Pushing, Reaching, Repetitive Motion.
 
• Work Type:  
  • Light work: Exerting up to 20 pounds of force occasionally, and/or up to 10 pounds of force frequently, and/or a negligible amount of force constantly to move objects. If the use of arm and/or leg controls requires exertion of forces greater than that for sedentary work and the worker sits most of the time, the job is rated for light work.  
• Work Environment:  
  • Everyday risk and discomfort level: The environment involves everyday risks or discomforts that require normal safety precautions typical of such places as offices, meeting and training rooms, libraries, residences, or commercial vehicles, e.g., use of safe work practices with office equipment, avoidance of trips and falls, observance of fire regulations and traffic signals. The work area is adequately lighted, heated, and ventilated.


EEO Disclaimer
Edmond Public Schools is an Equal Opportunity Employer and does not discriminate on the basis of race, color, national origin, sex (including sexual orientation and gender identity), disability, age, religion, military status, ancestry or genetic information (collectively, "Protected Classes").  The information contained in this job description is for compliance with the Americans with Disabilities Act (A.D.A.) and is not an exhaustive list of the duties performed for this position. Edmond Public Schools reserves the right to change or assign other duties to this position.

 




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