Openings as of 4/14/2025
Secretarial/Clerical

Student Support Services Secretary

JobID: 890

Position Type:
  Secretarial/Clerical/Secretary


Date Posted:
  4/7/2025


Location:
  Student Support Services


Date Available:
  May 2025


Closing Date:
  04/28/2025


  Additional Information:  Show/Hide

STUDENT SUPPORT SERVICES SECRETARY
STUDENT SUPPORT SERVICES

Ephrata Area School District, 803 Oak Boulevard, Ephrata, PA is recruiting for a Student Support Services Secretary for our Student Support Services Department to start immediately.

The Student Support Services Secretary will independently manage the day-to-day requirements of the Student Services and find solutions to issues as they arise.   To serve the Coordinators by assuming routine tasks and delegated work so that the Coordinators can devote maximum attention to the management of their respective positions.

All essential functions are to be executed through the lens of high-quality customer service.  

Examples demonstrative of high-quality customer service may include but are not limited to the following: 
•  Prompt responsiveness to inquiries
•  Professional and courteous verbal and nonverbal communication
•  Proactive problem solving
•  Positively contribute to establishing trust, unity, and a sense of belonging with each interaction.

Please review attached position description for a full list of essential functions: 
• Maintain office area in an orderly, efficient, and friendly manner. Greet visitors, parents, and staff with questions in a positive manner
• Answer telephone and intercom calls assisting and directing callers and visitors to Students Services, PBaBF, and the EVA Studio
• Type, copy, file and distribute communications and accompanying information to families and students including (but not limited to):  drop letters, special ed paperwork, parent letters, student letters, etc.
• Arrange and maintain appointments/meetings for coordinators.
• Register coordinators and student services staff for specific training through IU, PaTTAN, PDE, etc.
• Request quotes, process, and track purchase orders for all Student Services programs. Check purchase order materials at delivery and distribute to staff members. Follow up with vendors if needed.
• Process invoices, reimbursements, mileage, quick checks, deposits, and time sheets for coordinator approval and send to the district office for board approval or District Office.
• Obtain other language and deaf/hard of hearing interpreters for entire district. Independently organize and schedule interpreters for parent/teacher conferences annually.
• Receive and check all district Homebound Instruction Applications. Report all Special Education students to PDE Department of Special Education.
• Track students educated in mental health facilities (such as Phil Haven or Kids Peace) and verify that invoices received are accurate.
•  Enter maintenance/IT requests and follow up on requests. 
• Manage paperwork for School Based Access Program billing (Medical Assistance). Assist with quarterly and annual reports, review monthly log reports, and follow up on necessary changes with providers. Process ACCESS forms, IEPs, and 1x MA consents and send to IU as needed. Track down information requested by the IU. File access logs and 1x consents to keep on record. Answer or find answers for service providers (PCAs, therapists, nurses, teachers) regarding all things MA.
•  Track all information sent to ACCESS.
•  Create and maintain training modules on MA documentation for nurses, paraeducators, and staff members. Coordinate follow-up activities to make sure data collection of MA logs is accurate and consistent.
•  Coordinate and manage paraeducators yearly training.
•  Document and maintain Act 16 information for yearly data collection. Assist Coordinator in gather information of expenditures for all exceptional students
 
KNOWLEDGE & SKILL REQUIREMENTS
Certification:                   Not required
 
Experience:                    2 – 5 years of experience working independently in a high-traffic office setting. Computer skills must include knowledge of and ability to use Microsoft Office products (Access, Excel, Word, etc)
 
Language Skills:             Strong knowledge of oral and written English language.
                                                               
Mathematical Skills:        Ability to perform basic math calculations
 
Reasoning Skills:             Ability to work independently.
 
Other Skills & Abilities:    Capable of operating office machines and experience involving data processing equipment; Expertise in Microsoft Word, Excel, and Outlook; excellent communication and organizational skills.

WORKPLACE EXPECTATIONS:
• Must demonstrate regular and punctual attendance. Must interact positively with administration, students, staff, parents, and community members. 
• Must demonstrate professionalism and appropriate judgment in behavior & speech and dress in a neat, clean, and professional manner. 
• Must follow all District policies, work procedures and reasonable requests by proper authority. 
• Must maintain the integrity of confidential information within the Business Office. 
• Follow established protocols as outlined in Student/Faculty/Support Staff handbook
Other Requirements:    Applicants must also possess the following criminal clearances obtained within the last 12 months: Act 34 - PA Criminal Record; Act 114 - FBI Background Check; Act 151 - PA Child Abuse Clearance.                                               

The Ephrata Area School District also requires a pre-employment drug test, physical, and TB test upon offer of employment as directed by PDE and the PA Department of Health.

The Ephrata Area School District will not discriminate in employment, education programs, or activities based on race, sex, handicap, or national origin. This policy of non discrimination extends to all other legally protected classifications in accordance with state and federal laws including Title IX of the Education Amendments of 1972 and Section 503 and 504 of the Rehabilitation Act of 1973.  Inquiries should be directed to Diane Gibson, Director of Human Resources, Ephrata Area School District, 803 Oak Boulevard, Ephrata, PA  19522.


Attachment(s):
• Secretary - Student Support Services Secretary - Revised 11.22.doc



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Openings as of 4/14/2025
Secretarial/Clerical

Intermediate / Middle School Guidance and Health Secretary - 203 day

JobID: 891

Position Type:
  Secretarial/Clerical/Secretary


Date Posted:
  4/10/2025


Location:
  Ephrata Middle School


Date Available:
  May 2025


Closing Date:
  05/02/2025


  Additional Information:  Show/Hide

INTERMEDIATE/MIDDLE SCHOOL GUIDANCE SECRETARY  

The Ephrata Area School District - Ephrata, PA, is recruiting for the position of full time/ten month  (203 day) Intermediate/Middle School Guidance Secretary starting May 2025.
 
The position of the EIMS Guidance Secretary is to provide clerical support to the students, parents, teachers and administrative staff by performing a broad variety of tasks which contributes to the smooth and efficient operation of the Intermediate/Middle School.  

ESSENTIAL FUNCTIONS (May include but is not limited to:)
• Report to Principal’s Secretary for the following:
  • Notification of absences
  • Clarification/concern regarding responsibilities
• Assist with Master Schedule for the building.
• Maintain Microsoft Outlook calendar to be viewed by Principal’s Administrative Assistant.
• Assist in Main Office when needed.
  • Greet visitors and assist students, parents, and staff with questions.
  • Answer telephone and intercom calls assisting and directing callers and visitors.
• Manage outer office in a positive, professional demeanor (calm, quiet voices) during stressful and/or emergency situations.
  • Support colleagues (e.g., assist with mailings, filing, covering front desk, copying, laminating).
• Assist with students needing the School Nurse. Secretary – EIMS Guidance/Health
• Assist counselors and nurse is setting up regular and yearly events (field trips, speakers, Red Ribbon Week).
• Maintain updated knowledge of all emergency or security procedures.
• Develop proficiency with student management program.
• Perform other clerical duties as assigned by Principal, Assistant Principals, School Counselors, and School Nurse.
Additional job specific information can be found on the attached Position Description. 


KNOWLEDGE & SKILL REQUIREMENTS
Certification:                   Not required
 
Experience:                    2 – 5 years of experience working independently in a high-traffic office setting. Computer skills must include knowledge of and ability to use Microsoft Office products (Access, Excel, Word, etc)
 
Language Skills:             Strong knowledge of oral and written English language.
                                                               
Mathematical Skills:        Ability to perform basic math calculations
 
Reasoning Skills:             Ability to work independently.
 
Other Skills & Abilities:    Capable of operating office machines and experience involving data processing equipment; Expertise in Microsoft Word, Excel, and Outlook; excellent communication and organizational skills.

WORKPLACE EXPECTATIONS:
• Must demonstrate regular and punctual attendance. Must interact positively with administration, students, staff, parents, and community members. 
• Must demonstrate professionalism and appropriate judgment in behavior & speech and dress in a neat, clean, and professional manner. 
• Must follow all District policies, work procedures and reasonable requests by proper authority. 
• Must maintain the integrity of confidential information within the Business Office. 
• Follow established protocols as outlined in Student/Faculty/Support Staff handbook

Other Requirements:    Applicants must also possess the following criminal clearances obtained within the last 12 months: Act 34 - PA Criminal Record; Act 114 - FBI Background Check; Act 151 - PA Child Abuse Clearance.   The Ephrata Area School District also requires a pre-employment drug test, physical, and TB test upon offer of employment as directed by PDE and the PA Department of Health.

The Ephrata Area School District will not discriminate in employment, education programs, or activities based on race, sex, handicap, or national origin. This policy of non discrimination extends to all other legally protected classifications in accordance with state and federal laws including Title IX of the Education Amendments of 1972 and Section 503 and 504 of the Rehabilitation Act of 1973.  Inquiries should be directed to Diane Gibson, Director of Human Resources, Ephrata Area School District, 803 Oak Boulevard, Ephrata, PA  19522.


Attachment(s):
• Secretary - EIMS  Guidance-Health Secretary - Revised 2.23.doc



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Openings as of 4/14/2025
Secretarial/Clerical

Substitute - School Secretary

JobID: 172

Position Type:
  Secretarial/Clerical/Secretary


Date Posted:
  11/10/2014


Location:
  Ephrata Area School District -- District-Wide


Date Available:
  Immediate Openings


Closing Date:
  Open


  Additional Information:  Show/Hide

Job Summary

Substitute School Secretary

Ephrata Area School District, 803 Oak Boulevard, Ephrata, PA, has a continuous need for substitutes to work in the role of School Secretary throughout the school year. Substitutes work full or part-time schedules with hours and days that vary depending on need.  Typical work hours will be scheduled during the school day on days that school is in session.

Responsibilites will include interacting with students, staff and visitors as well as performing a variety of tasks to support the safe and efficient operation of the front office of the district's elementary and highschool school buildings.
 
Required Education and Certifications:  High school graduate or equivalent.  Prior clerical experience working in a high-traffic, customer-focused office environment is preferred.  Experience using computers to enter data, business equipment such as calculators and copiers and multi-line telephone systems is also preferred.   The following criminal clearances obtained within the last 12 months are required upon an offer of employment - Act 34 PA Criminal Record - Act 151 PA Child Abuse - Act 114 - FBI Criminal Background Check and TB test.

The District contracts with Substitute Teacher Service (STS) www.thesubservice.com to facilitate the employment and scheduling for our substitute staff.   If you have an interest in pursuing employment as a substitute, please contact STS directly at 1-800-884-7827 or 717-391-7827 to learn more about how you can join us.  You may also direct questions about this employment opportunity to the district Human Resources Department at: 717-721-1513. 
 
 



Attachment(s):
• Secretary - Substitute.doc



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