POSITION TITLE: School Manager/Administrative Assistant
DEPARTMENT: Elementary School
REPORTS TO: Principal
FLSA STATUS: Non-exempt
WORK SCHEDULE: 225 days
DATE REVIEWED: 07/2022
SALARY: OS4
TERMS OF EMPLOYMENT: Employment shall be at the will of the Board of Education. The annual period of service shall be 225 days.
PRIMARY FUNCTION: Serves as the main point of contact for coordination of school activities and administrative functions, serves as the administrative assistant to the Principal, and serves as the facilitator for the school/public being served in communicating information, problem solving, and material acquisition, cash handling and record keeping.
ESSENTIAL DUTIES AND RESPONSIBILITIES: Other duties may be assigned.
Communicates, collaborates, and cooperates with colleagues, supervisors, teachers, students, and community
Makes and receives telephone calls, take messages, routes calls
Maintains school records and files for building, principal and related requirements
Maintains student records and uploads files to student data system
Maintain class/student schedules
Distributes mail
Greets visitors, works with parents, professional and non-certified staff in a pleasant and efficient manner
Types, prepares, distributes, files records/reports, correspondence, mailings etc related to building function and principal needs
Orientates substitute teachers
Process attendance and reconcile Frontline database
Creates and processes purchase orders, budget amendments, additional accounting functions as needed.
Orders, processes, and maintains office materials and equipment by requesting PO requisitions.
Serves as confidential secretary/administrative assistant to the principal
Administers medication according to policy and regulations in absence of the school nurse
Operates standard office equipment
Participates in in-service training
Works with finance department to process purchase orders
Schedules programs and field trips upon request of principal
Ensures adherence to good safety procedures
Prepares teacher needed forms and/or requests
Prepares weekly school newsletter and distributes
Collects various monies from teachers/staff and deposits into school account. Maintain school account
Reports daily student attendance and calls parent/guardian when student is absent
Reports frequent absences to principal and school counselor
Conduct/assist with fire drills
Maintains building door key information
Monitors front door access and surveillance
Monitors walkie talkie station
Reports building issues to Maintenance Department via Bigfoot Reporting System
SUPERVISORY RESPONSIBILITIES: None
QUALIFICATION REQUIREMENTS: To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions
EDUCATION and/or EXPERIENCE: High school diploma or general education degree (GED); one year related experience.
EVALUATION: Performance of this job shall be evaluated annually in accordance with provisions of the board's policy on evaluation of classified personnel.
PHYSICAL DEMANDS: To perform the duties of this job, the employee is required to stand, walk, and sit
for long periods of time. Lifting up to 30 pounds may be required on an occasional basis. The employee
is occasionally required to stoop, kneel, crouch or crawl. Specific vision abilities required of this job
include close vision and distance vision