Frontline Applicant Tracking - Carroll County, MD Public Schools

Openings as of 3/31/2025

Computerized Maintenance Management System (CMMS) Coordinator

JobID: 6740

Position Type:
  Facilities Management


Date Posted:
  10/15/2024


Location:
  Maintence and Plant Operations


Closing Date:
  until filled


  Job Title:                           Computerized Maintenance Management System (CMMS) Coordinator
Pay Schedule:                   ATSP, Lane II
FLSA Status:                     Exempt
Reports to:                        Supervisor of Maintenance and Operations
 
JOB SUMMARY
The Computerized Maintenance Management System (CMMS) Coordinator is responsible for the implementation and successful use of the CMMS software, including coordination of data entry personnel.  This position drives department planning to minimize total maintenance costs by maximizing work force capabilities through a cost-effective work management process.  This position reports to the Supervisor of Maintenance and Operations, or their designee.  
 

ESSENTIAL JOB FUNCTIONS       
• Serves as analyst to evaluate and optimize facility management process regarding the use, maintenance, repair, and replacement of assets.  Provides management with reports and analysis necessary for effective decision-making in equipment replacement, and capital replenishment.  
• Coordinates data entry personnel and provides complete quality assurance of the data input by others. 
• Prepares procedures to define workflow processes and translates these processes into the CMMS. 
• Oversees implementation and training of the CMMS at all facilities.  Provides comprehensive helpdesk support for all users. 
• Manages the software maintenance agreement and coordinates directly with the software vendor.  
• Defines and administers software users’ access control to protect software integrity. 
• Ensures database availability, integrity, and backup to minimize disruption of software functionality.  
• Understands the database structure and reporting tools to effectively extract accurate information in a timely manner. 
• Coordinates with Technology Services and CMMS users to facilitate the importing and exporting of data.   
• Advises management in defining their data reporting needs to satisfy the evaluation of key performance indicators. 
• Provides trend analysis to ensure that assets are properly managed and maximized in their utilization and efficiency. 
• Identifies, analyzes and reviews equipment maintenance problems with management and suggests revisions to the maintenance management program to improve facility operation. 
• Develops and analyzes reports on asset condition, equipment downtime, maintenance and repair records, inspection results and service requests to recommend changes to servicing processes.   
• Assists with the oversight of CCPS Fleet Management software.  Analyzes vehicle diagnostics and reports.
• Performs other duties as assigned.
 
MINIMUM REQUIREMENTS
• Bachelor’s degree from an accredited institution in business, engineering, computer science or related field.  (Relevant experience in the areas of commercial facility management, commercial facility maintenance, database management, and CMMS administration can be substituted for education on a year-for-year basis). 
• Two (2) years paid professional experience in a facility-related profession, including: CMMS implementation and operation, facility management, engineering, design, construction, or maintenance. 
• A valid driver’s license and ability to operate a CCPS vehicle in accordance with regulations.   
• Experience which demonstrates excellent professional decision making.
• Ability to take initiative and work independently.
 
 
PREFERRED QUALIFICATIONS
• Experience in the implementation and administration of CMMS software 
• Professional facility maintenance and operations experience related to a public entity, preferably an agency related to public education. 
 
 
KNOWLEDGE, SKILLS AND ABILITIES
• Knowledge of CCPS procedures, Board of Education Policy, and the Carroll County community is desirable.
• Outstanding human relations, interpersonal communication skills, and verbal and written communication skills.
• Ability to design, create and execute projects using databases, graphs, charts, and spreadsheets.
• Ability to prepare and maintain complex reports and official records independently and accurately.
• Ability to work with all school system staff and the public in a positive and professional manner.
• Ability to work collaboratively in a team environment.
• A self-starter and ability to complete tasks with minimal supervision.
• Ability to exercise outstanding independent judgment.
• Ability to embrace change productively and professionally.
  
WORKING CONDITIONS               
Employees in this position work in a safe and secure work environment that may periodically have unpredicted requirements or demands.
 
BENEFITS 
• Leave – Sick and Personal (all employees); Vacation (12-month employees) 
• Health, Dental, and Vision Insurance (Single and Family), Life Insurance; these are available to those employees with a minimum 0.6 FTE position 
• Tuition Reimbursement 
• MD State Pension, 403(b), credit union membership 
• Salary Range: $67,761 - $108,943
 
This job description is not exhaustive and may be changed or supplemented without notice.
 
Carroll County Public Schools has the right to revise this position description at any time and ensuing acknowledgement of understanding does not represent in any way a contract of employment.
 


Attachment(s):
• CMMS Coordinator



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