Openings as of 4/25/2025
Secretarial/Clerical

Accounting-Receptionist/Data Entry Clerk (Internal Only)

JobID: 1001

Position Type:
  Secretarial/Clerical/Clerical/Paraprofessional


Date Posted:
  2/18/2025


Location:
  One AISD Center


  Additional Information:  Show/Hide

Primary Purpose: The role of the data entry clerk/receptionist is to greet individuals coming to the accounting and payroll departments and to perform data entry for the accounting department.
 
PROFESSIONAL QUALIFICATIONS:
 
Education/Certification:
 
• High school diploma or equivalency 
 
 
Special Knowledge/Skills:         
 
• Ability to use computer and software
• Proficient keyboarding, file maintenance and 10-key?
• Ability to meet established deadlines
 
 
Experience:      
 
• 2 years data entry experience
 
 
PERFORMANCE RESPONSIBILITIES:
 
• Support board and administrative policies and decisions.
• Maintain professional work environment through a positive attitude, punctuality,
• regular attendance, phone etiquette, and personal appearance.
 
General:
 
• Open and distribute mail.
• Receive and receipt all incoming cash and checks. 
• Count and enter cash receipts in accounting database for deposit on Monday and Thursday of each week.
• Post deposits for athletics, adult education, food service, bank wires, etc.
• Enter budget amendments and journal entries.
• Send telephone and cell phone billings to employees for reimbursement for personal calls.  Collect and post reimbursements.
• Send W-9 letters to new vendors and process the returned forms.
• Mail travel and manual accounts payable checks.
• File check copies for accounts payable and travel.
 
 
 
  
Other:
 
• Receptionist responsibilities for the Accounting/Payroll Department.
• Maintain confidentiality.
• Perform other duties as assigned
 
 
 
 
SUPERVISORY RESPONSIBILITITES: None 
 
WORKING CONDITIONS:
 
TOOLS & EQUIPMENT:         Computer, printer, calculator, and copier      
 
MENTAL DEMANDS:             Work with frequent interruptions
                                                Maintain emotional control
                                                Work in close proximity of personnel
 
PHYSICAL DEMANDS:          Sit for extended period of time
                                                 Repetitive hand motions
                                                 Hear well
                                                 Speak clearly
                                                 Good visual acuity
                                   
ENVIRONMENTAL FACTORS:  Exposure to communicable diseases
 
 
Wage/Hour Status:  Non-Exempt
 
Pay Grade:  Clerical Paraprofessional - 6
 
 
 
 
 
The Abilene ISD does not discriminate against any employee or applicant for employment because of race, color, religion, sex, national origin, age, disability, military status, or any other basis prohibited by law. Employment decisions will be made on the basis of each applicant's job qualifications, experience, and abilities.
 
 
The foregoing statements describe the general role and responsibilities assigned to this job.  I understand this is not an exhaustive  list of all responsibilities and duties that may be assigned; other duties may be assigned as needed. 
 

 
 
 



Attachment(s):
• Accounting-Receptionist_Data Entry Clerk.pdf



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Openings as of 4/25/2025
Secretarial/Clerical

Secretary – Custodial Services (Internal Only)

JobID: 1014

Position Type:
  Secretarial/Clerical/Clerical/Paraprofessional


Date Posted:
  3/17/2025


Location:
  Facilities


Date Available:
  03/31/2025


  Additional Information:  Show/Hide

Primary Purpose:
Under moderate supervision organize and manage the routine work activities of a central administrative department office and provide clerical support to a director or department head and other staff members.
 
Qualifications:
Education/Certification:
High school diploma or GED

Special Knowledge/Skills:
Proficient skills in keyboarding, data entry, word processing, and file maintenance
Ability to use software to develop spreadsheets and databases and do word processing
Ability to prioritize workflow to address the multiple needs of the supervisor or the department
Ability to multi-task numerous complex administrative activities
Basic math skills
Effective communication and interpersonal skills
 
Experience:
1-3 years secretarial experience 
Major Responsibilities and Duties:
 
Records, Reports, and Correspondence
 
• Prepare correspondence, forms, reports, manuals, and presentations for the department head and other department staff members.
• Compile, maintain, and file all reports, records, and other documents as required.
 
Accounting
 
• Perform routine bookkeeping tasks and maintain department budget records. Prepare and process department purchase orders and payment authorizations.
• Order and maintain inventory of office supplies and program equipment.
• Monitor and process personnel time records including leave requests and reports and submit in accordance with district procedures.
 
Other
 
• Answer and respond to incoming calls, take reliable messages, and route to appropriate staff.
• Maintain a schedule of appointments and make travel arrangements for department staff.
• Make meeting arrangements for department activities including preparing materials, scheduling and setting up facilities, and arranging equipment.
• Receive, sort, and distribute mail and other documents to department staff.
• Maintain confidentiality of information.
• Follow district safety protocols and emergency procedures.
 
Supervisory Responsibilities:  None
 
Mental Demands/Physical Demands/Environmental Factors:
Tools/Equipment Used: Standard office equipment including personal computer and peripherals
Posture: Prolonged sitting; occasional bending/stooping, pushing/pulling, and twisting
Motion: Repetitive hand motions including frequent keyboarding and use of mouse; occasional reaching
Lifting: Occasional light lifting and carrying (less than 15 pounds)
Environment: May work prolonged or irregular hours; occasional districtwide travel
Mental Demands: Work with frequent interruptions; maintain emotional control under stress
 
 
Wage/Hour Status: 
 
Pay Grade: Clerical – Paraprofessional - 5  
 
 
This document describes the general purpose and responsibilities assigned to this job and is not an exhaustive list of all responsibilities and duties that may be assigned or skills that may be required.
 
The Abilene ISD does not discriminate against any employee or applicant for employment because of race, color, religion, sex, national origin, age, disability, military status, or any other basis prohibited by law. Employment decisions will be made on the basis of each applicant's job qualifications, experience, and abilities.
 
 


Attachment(s):
• Secretary - Custodial Services.pdf



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Openings as of 4/25/2025
Secretarial/Clerical

Secretary - Counselor and DAEP (Internal Only)

JobID: 1099

Position Type:
  Secretarial/Clerical/Clerical/Paraprofessional


Date Posted:
  4/15/2025


Location:
  DAEP - Disciplinary Alt Ed Prg


Date Available:
  07/21/2025


  Additional Information:  Show/Hide
Primary Purpose:
The role of the secretary to counselor is to facilitate the efficient operation of the school counseling office, provide clerical services to professional staff, and maintain current and accurate confidential student records.

Qualifications:
 
Education/Certification: 
High school diploma or equivalency  
 
Special Knowledge/Skills:  
Proficient word processing and file maintenance skills.
Effective organizational, communication, and interpersonal skills.
Ability to use computer and software to develop.
Spreadsheets, databases, and word.
Processing functions.
 
Experience:              
Two years secretarial experience, preferably in a public Educational environment

Performance Responsibilities and Duties:
 
PERFORMANCE RESPONSIBILITIES:
1. Support board and administrative policies and decisions.
2. Maintain professional work environment through a positive attitude, punctuality, regular attendance, phone etiquette, and personal appearance.
 
Records, Reports, and Correspondence
 
3. Prepare requisitions, correspondence, and transcripts using the computer.
4. Prepare documents and lists for honor roll, awards assemblies, and other student recognition programs.
5. Record student information, including test scores and final grades, on permanent records.
6. Create new student files and ensure completeness of records.
7. Assist with the registration of new students, including requesting and sending student records, setting up cumulative folders, and entering student data into appropriate databases or computer programs.
8. Assist with changes and adjustments to student schedules.
 
Reception and Phones
      9. Serve as receptionist for counseling office.
     10. Assist students, parents, and teachers with counseling needs.
11. Assist with distribution of materials related to testing, scholarships and college materials.
12. Assist the counselor with scheduling of Admission, Review, and Dismissal Committee (ARD) meetings and appointments.
 
Other
13.  Receive, distribute, and ensure security and confidentiality of testing materials.
14.  Maintain college information library.
15.  Ensure confidentiality.
16.  Regular Attendance              
17.  Perform other duties as assigned by the Counselor/Principal/Designee:
 
SUPERVISORY RESPONSIBILITITES:  Supervise student workers
 
WORKING CONDITIONS:
 
TOOLS & EQUIPMENT:       Computer, copier, printer, multiline phone, fax machine, typewriter, LCD projectors, calculator, laminator        
 
MENTAL DEMANDS:            Maintain emotional control under stress
                                               Work with frequent interruptions
 
PHYSICAL DEMANDS:        Ability to walk, stand, stoop, kneel
                                               Sit for long periods of time
                                               Hear well
                                               Good visual acuity
                                               Speak clearly
                                               Repetitive hand motions
                                               Prolonged use of computer
 
ENVIRONMENTAL FACTORS:       Exposure to communicable diseases
 
 
Wage/Hour Status:  Non-Exempt
 
Pay Grade:  Clerical/Paraprofessional - 5 
 
 
The Abilene ISD does not discriminate against any employee or applicant for employment because of race, color, religion, sex, national origin, age, disability, military status, or any other basis prohibited by law. Employment decisions will be made on the basis of each applicant's job qualifications, experience, and abilities.
 
 
The foregoing statements describe the general role and responsibilities assigned to this job.  I understand this is not an exhaustive  list of all responsibilities and duties that may be assigned; other duties may be assigned as needed. 

 
 
 


Attachment(s):
• Secretary - Counselor and DAEP.pdf



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Openings as of 4/25/2025
Secretarial/Clerical

One AISD Receptionist and Print Shop Apprentice

JobID: 1028

Position Type:
  Secretarial/Clerical/Human Resources/Benefits


Date Posted:
  4/24/2025


Location:
  One AISD Center


Date Available:
  07/01/2025


Closing Date:
  05/07/2025


  Additional Information:  Show/Hide

Primary Purpose:
Under moderate supervision, respond to inquiries from staff, students, parents, and the public; provide requested information and/or referral to the appropriate parties; direct visitors; and provide general clerical support for the efficient operation of the central administration office. Assist the Print Shop Manager in the operation of the Print Shop Center and delivery of mail to AISD campuses/facilities and USPS.

Qualifications:
Education/Certification:
• High school diploma or GED
 Special Knowledge/Skills:
• Ability to operate multi-line phone system
• Effective public relations, organization, communication, and interpersonal skills
• Ability to speak, read, and understand English & use a translator for Spanish
• Ability to read and comprehend instructions
• Ability to effectively present information in one-on-one situations
• Proficient in keyboarding, 10-key numerical data entry, and file maintenance        
• Proficient in email and internet use
 Experience:
• 3-5 years of clerical experience in an office setting

Major Responsibilities and Duties:
Reception and Phones
• Receive and direct incoming calls, take reliable messages, and route to appropriate staff by asking questions to gather
• evaluative information for routing calls. 
• Positively greet visitors (e.g. public, parents, students, substitutes, vendors, etc.), respond to their inquiries and/or direct them to appropriate personnel in accordance with district policies and procedures regarding building security. If needed, use a translator (device or flipchart of basic words) to communicate with visitors. 
• Respond to emergency calls and notify appropriate parties to address immediate safety and/or security issues.
• Receive deliveries and disseminate materials and information to the appropriate parties.
• Remain in the receptionist vestibule and/or lobby unless otherwise directed or in case of an emergency.
• Provide clerical assistance as needed.
• Compile, maintain, and file all reports, records, and other documents as required.
• Maintain confidentiality.
 
Print Shop
• Perform sorting, preparation, delivery, and receiving of all inbound and outbound mail to AISD print shop.
• Safely operate and maintain district vehicle while performing mail route to campuses/facilities.
• Responsible for processing envelopes, using print shop equipment for district correspondence in a timely manner.
• Place accurate postage on external mail for distribution.
• Perform copier functions for AISD customers.
• Prepare proper documentation for mailouts.
Other:
• Additional duties as assigned.

Supervisory Responsibilities: None

Mental Demands/Physical Demands:
 
Tools/Equipment Used: Standard office equipment including personal computer and peripherals; multi-line phone system, copier, printing press, cutter, inserter, postage machine, and district vehicle. Exposure to duplicating inks and toner. 
 
 
Posture: Continuous sitting (receptionist); standing, stooping, bending (print shop apprentice).
 
 
 
Motion: Repetitive hand motions, including reaching. Frequent keyboarding and use of mouse. Standing and walking frequently (print shop apprentice).
 
 
 
Lifting: Light to moderate lifting and carrying (up to 75 pounds).
 
 
 
Mental Demands: Maintain emotional control under stress; work with frequent interruptions; patience.
 
Wage/Hour Status: Non-Exempt
 
Pay Grade: Auxiliary – 2 
 
 
The Abilene ISD does not discriminate against any employee or applicant for employment because of race, color, religion, sex, national origin, age, disability, military status, or any other basis prohibited by law. Employment decisions will be made on the basis of each applicant's job qualifications, experience, and abilities.

The foregoing statements describe the general role and responsibilities assigned to this job.  I understand this is not an exhaustive list of all responsibilities and duties that may be assigned; other duties may be assigned as needed. 

 


Attachment(s):
• AISD Receptionist and Print Shop Apprentice Combined.pdf



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