Installing ScanToWeb

Some accounts comes with the ability to scan and upload candidate documents. This option also enables applicants to scan and upload these documents themselves from within their application.

Scanning is optional but can be useful in several ways. First, you can scan in a paper application (for example, a food service application) and have it listed within the online application’s administrative system. Second, you can scan and attach extra documents (like reference forms) to existing applications. Third, you can scan “cold mailed” resumes and have the system email/postal mail the candidate a message asking them to complete the application you just started for them.

A special program (called ScanToWeb) can automate the “scan and upload” task. It basically acts like a bridge between your scanner and General ASP. Talk with your techs about your “ideal situation” and then give General ASP a call if you want to go over it.

As far as scanners go, we recommend considering using/purchasing the following:

  1. Affordable (around $100) – HP 4300 all-in-one series – requires windows XP – for new installations, this scanner is great!
  2. Heavy Duty (around $850) – Fujitsu fi-4120C
  3. Industrial – Use an existing networked printer/scanner to “drop” files into a folder that ScanToWeb can access.

After you have the scanner hooked up, you’ll need to install ScanToWeb. This is the ONLY way that scanned images can be transferred to General ASP. After the images are transferred they are placed into a queue on your General ASP site. The idea is that you then “check-in” each document by going to Tools -> Check In Scans.

Installation instructions for ScanToWeb:

  1. Set up scanner on computer and install factory supplied TWAIN drivers.
  2. Download InstallScans.exe from http://www.applitrack.com/InstallScans.msi
  3. Run the installation.
  4. Launch ScanToWeb (the program that InstallScans.exe just installed). If the "environment variables" dialog does not appear, click the Setup button.
  5. Replace the [districtcode] in the first line with your district code and save. Your district code is the last portion of the URL used to log into the admin system. For example the www.applitrack.com/dex site's district code is "dex". See figure 1 below for clarification.
  6. Done! – Scan a test and make sure it works. The first run may produce an error while negotiating your firewall. If you get an error the first time, click Force Transfer to try again.

district code
Figure 1.

Call General ASP Support at 847-475-2283 x1 if problems are encountered.