Open Positions for Oakland Schools

Openings as of 3/29/2025
Administrative and Business Office Support

Transportation and Operations Administrative Assistant

JobID: 11338

Position Type:
  Administrative and Business Office Support/Administrative Assistant


Date Posted:
  3/26/2025


Location:
  Holly Area Schools - Transportation


District:
  Holly Area Schools
  Additional Information:  Show/Hide

Qualifications
 
• High school diploma or equivalent required.

• Administrative assistant and/or school experience preferred.

• Strong organizational skills with attention to detail and accuracy.

• Proficient in Microsoft Office Suite, especially Excel and Outlook.

• Knowledgeable with Google Suite.

• Excellent communication and customer service skills.

• Ability to work independently while managing multiple tasks.

• Maintain confidentiality.
 
Roles and Responsibilities
 
• Reconcile monthly department credit card statements by collecting, organizing, and submitting all supporting receipts in compliance with district procedures; follow up on any missing documentation or discrepancies in a timely manner.

• Provide general clerical support, including scheduling, data entry, maintaining accurate records, and preparing routine reports for both Operations and Transportation Departments.

• Serve as the primary point of contact for the Transportation Department, including responding to phone calls, emails, and in-person inquiries from staff, families, and drivers in a professional and courteous manner.

• Assist in coordinating daily school transportation operations, including managing driver schedules, route updates, field trip requests, and student transportation records in collaboration with building secretaries and routing staff.

• Maintain and track transportation personnel documentation, including certifications, physical renewals, and training records; support timely communication of transportation-related updates such as delays, closures, or route changes.

• Process and manage purchase orders, supply orders, and vendor communications for both Departments; support budget tracking and reporting as needed.

• Coordinate and monitor maintenance requests, facility usage schedules, service calls, and work order follow-ups; maintain records for district equipment, service contracts, and compliance documentation.

• Collaborate effectively with multiple departments and staff members to ensure smooth operation and communication.

• Maintain confidentiality and demonstrate professionalism at all times in handling sensitive information and interactions.

• Other duties as assigned.
  
This position reports to the Supervisor of Transportation and Director of Operations.
 
Application Process
 
Interested candidates should contact Frank Richmond, Transportation Supervisor, at Frank.Richmond@hask12.org or (248) 328-3095.

 


Attachment(s):
• Transportation and Operations Administrative Assistant



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Openings as of 3/29/2025
Administrative and Business Office Support

Early Childhood Administrative Assistant

JobID: 11209

Position Type:
  Administrative and Business Office Support/Secretary/Clerical


Date Posted:
  3/11/2025


Location:
  Holly Elementary


District:
  Holly Area Schools
  Additional Information:  Show/Hide
Description: 
This is a 52-week position. This position is Non-Bargaining affiliated. 

Qualifications 
 
• High school diploma 

• Associate’s Degree or equivalent, preferred 

• Proficiency in use of technology and applications such as Google, Microsoft Suite, etc. 

• Willingness to collaborate and learn new skills 

• Strong level of communication skills, both verbal and written 

• Positive and energetic attitude 

• Ability to establish priorities and resolve problems in a fast-paced environment 

• Commitment to maintain and value confidentiality 

• Excellent attendance record and consistent punctuality 
 
Essential Duties and Responsibilities 
 
• Perform administrative support tasks (e.g., answering telephones, mail handling, filing, faxing, photocopying).

• Maintain calendars, coordinate meetings, and monitor day-to-day correspondence.

• Type and disseminate correspondence, meeting minutes, and other documentation.

• Coordinate and implement recruitment and enrollment activities for Early Childhood Programs, Latchkey and Summer Time Learning opportunities.

• Evaluate, design, and monitor systems to process enrollment applications, including determining eligibility and selection criteria.

• Organize and maintain record-keeping systems to ensure compliance with local, state, and federal policies and procedures.

• Maintain student databases with accurate and relevant information.

• Track and assess data related to Early Childhood programs (e.g., student attendance, billing, illnesses).

• Prepare reports pertaining to Head Start, GSRP (Great Start Readiness Program), CACFP, billing and other relevant standards.

• Support in Licensing Compliance requirements.

• Submit the Communicable Disease Report to the Department of Public Health as required.

• Collect, maintain, and organize required documents for Early Childhood grants.

• Monitor grant-related correspondence, purchase orders, and other program expenditures to ensure compliance.

• Work with community agencies and assist in preparing and sharing relevant information with families.

• Perform other special assignments as requested by the Supervisor, contributing to the continuous improvement and success of Early Childhood Programs.

• Other duties as assigned by Supervisor. 
 
This position reports to the Early Childhood Principal. 



Attachment(s):
• Early Childhood Administrative Assistant



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