DUTIES/RESPONSIBILITIES
Demonstrate excellent capacity for clear writing, speaking, attention to detail and an ability to ask questions, clarify assignments, and make recommendations for greater efficiency;
Perform miscellaneous administrative duties such as: process routine mail, run reports, create and proof documents and mailings, scan and copy documents;
Use computer and general office equipment to effectively manage and organize files, communication, records and databases;
Create, edit, proof and print documents, performance programs, award ceremony programs, and certificates;
Submit master calendar forms, facility requests, maintenance requests, custodial requests, and IT requests;
Manage multiple calendars (department chair(s), department calendar(s), 8to18, etc.);
Handle requests for payments for field trips, guest clinicians, etc.;
Accurately track and allocate income and expenses;
Serve as the face of the department(s) to parents and the public;
Answer and respond to phone calls and emails promptly and professionally;
Maintain inventory and place orders for office supplies, department equipment, and supplemental materials;
Maintain an organized, efficient, and clean office space;
Perform duties related to student and family services
Perform other duties as assigned
SKILLS TO SUPPORT THESE DUTIES/RESPONSIBILITIES
Highly organized, efficient, dependable, detail-oriented, and independent worker with a strong work ethic who functions well under deadline situations;
Ability to handle multiple tasks, take initiative, and be self-directed;
Exemplary human relation skills with a proven ability to communicate professionally and effectively while working collaboratively with others;
Maintain confidentiality of information regarding students, staff, and parents;
Proficiency with technology, including Microsoft Office skills, Google Applications, and our school-specific information systems (Infinite Campus, Tableau, Eduphoria, FMX, Zendesk, Skyward, etc.)
Bilingual applicants preferred but not required
EDUCATION & EXPERIENCE
Minimum: High school diploma or relevant qualification.
Prior related office experience preferred.
Required: Motivated to continuously learn and develop industry-related skills and certifications.
Hands-on experience with office equipment (e.g. phone systems, fax machines, printers, etc.)
WORKING CONDITIONS/ENVIRONMENT/PHYSICAL REQUIREMENTS
Work is performed in an office setting with extended periods of time sitting and/or standing.
Prolonged periods of sitting at a desk and working on a computer.
Exposure to video display terminals occurs on a regular basis.
Ability to accept work interruptions in a considerate, helpful manner.
Communication may not always be cooperative in nature and requires tact and discretion.
Must be able to lift 20-25 pound boxes
WORKING DAYS/HOURS
Monday-Friday, 7:30 a.m. - 4:00 p.m.
Occasionally, duties and responsibilities require working hours beyond set hours and days.
REPORTS TO
Associate Principal for Student and Family Services
EVALUATED BY
Associate Principal for Student and Family Services
SUPERVISORY RESPONSIBILITIES:
SALARY & BENEFITS
12-month (260 paid days) - Start Date July 2025
Total Number of Paid Hours/Day: 7.75
Total Number of Paid Hours: 2015
Hourly Rate: $28.65
Approximately $59,578.08
IMRF pension – employees vested after 10 years of employment
10 days paid vacation
17 paid holidays
14 sick days
Medical & dental insurance
Paid term life insurance policy equal to annual base salary
FLSA STATUS
“As a matter of policy, the race, color, religion, national origin, ancestry, age, sex, sexual orientation, marital status, disability, unfavorable discharge from military service, or any other unlawful basis of discrimination, including harassment as defined and provided by the Illinois Human Rights Act and all other applicable state and federal laws shall not be considered either a qualification or disqualification of any applicant”
